Office Assistant

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies their people and the communities they serve. We prize diversity and inclusion the intellectually curious the inventive and the forward-thinking. We invite you to influence the way we work and define the way we embrace tomorrow.

LOCATION: On-site in Dallas Texas.

What youll do

Are you a customer service-minded individual who feels a sense of accomplishment and reward when your to-do lists are checked off and complete at end of the day The ideal candidate will be a hard-working professional who is comfortable communicating and interacting with both internal and external clients and who is able to manage a variety of office support tasks and work diligently in an organized and efficient manner.

The Office Services Professional is a full-time on-site role located in Dallas Texas reporting to the Office Manager. Working hours are 8:30 AM 5:30 PM Monday through Friday. Paid relocation is not available.

Maintain kitchens conference rooms hoteling offices and related areas.
Answer main phone line; determine purpose of calls and forward calls to appropriate personnel or department; answer questions about the firm and provide callers with address directions and other information.
Serve as concierge for the office: Greet guests determine nature of business and announce guests to appropriate personnel. Authorize guests access to the office.
Issue office access cards when required.
Accept deliveries and notify appropriate staff in a timely manner.
Maintain clean reception area and pantry upkeep:

clean and maintain kitchen snack and soda inventory
stock shelves & refrigerator
make coffee
empty/fill dishwasher

Assist staff at various levels with administrative duties as requested.
Schedule meetings and book conference rooms/offices including catering and post-meeting clean-up.
Create and edit correspondence files and indexes.
Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities duties or responsibilities

What youll need

High School Diploma or equivalent.
Minimum two (2) years receptionist experience with a professional services firm preferred.
Minimum two (2) years administrative experience preferred.
Exceptional customer service and interpersonal skills required with the ability to interact and communicate effectively and professionally with internal and external customers at all levels
Professional attire/presence.
Proficiency in Microsoft Word Excel and PowerPoint.
Must be flexible and adaptable when procedures change or urgent situations arise.
Effective organizational skills with meticulous attention to detail excellent time management skills and an ability to prioritize and manage multiple projects simultaneously are essential.
Demonstrated skill in managing individual priorities and adapting to changing needs with minimum guidance.
Resourceful with common sense and proven problem-solving skills.
Ability to be discreet and handle confidential sensitive information.
Excellent communication skills both verbally and written in English with the ability to deliver clear messages and collaborate effectively within and across teams.
Openness to feedback and a commitment to continuous improvement.
Core working hours are generally 8:30 AM 5:30 PM Monday - Friday; willingness to work outside of normal U.S. business hours and as business needs arise. Punctuality is essential.
Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
Must become familiar with and promote and abide by our Core Values as defined by the AlixPartnersCode of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE NOW OR IN THE FUTURE. (e.g. H-1B STEM OPT TN etc.)

The firm offers a comprehensive benefits program including health vision dental disability 401K tuition reimbursement identity theft protection and mental wellness support. Employees will also receive a generous paid leave policy including vacation/personal time starting at 5.67 hours per pay period sick time up to 80 hours annually parental leave and twelve holidays.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to among other things race color religion sex sexual orientation gender identity national origin age status as a protected veteran or disability. AlixPartners is a proud Gold level award-winning Veteran Friendly Employer.

Required Experience:

Junior IC