File Clerk
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Job Location:
California, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
- Organize classify and maintain physical and digital filing systems for contracts production documents talent agreements and project records.
- Ensure all files are accurately labeled stored securely and comply with internal retention and confidentiality policies.
- Retrieve update and distribute documents promptly in response to requests from production teams legal counsel and executive staff.
- Digitize paper-based records using scanning and document management systems ensuring data integrity and version control.
- Monitor filing systems for completeness flagging missing or outdated documents for follow-up.
- Collaborate with department heads to standardize filing protocols and improve document accessibility.
- Assist in preparing documentation for audits legal reviews and project closeouts.
- Maintain strict confidentiality and handle sensitive information with discretion.
- Support special projects such as archive migrations digital transformation initiatives and event documentation management.
Requirements
- High school diploma or equivalent; associates degree in office administration or related field preferred.
- Minimum of 2 years of experience in filing records management or administrative support within a corporate or creative environment.
- Proven ability to manage high volumes of documents with accuracy and efficiency.
- Proficiency in Microsoft Office Suite (Word Excel Outlook) and experience with document management systems (e.g. SharePoint DocuWare or similar).
- Strong attention to detail organizational skills and ability to multitask in a fast-paced setting.
- Excellent communication and interpersonal skills for effective collaboration across teams.
- Understanding of confidentiality protocols and experience handling sensitive or proprietary information.
- Ability to work independently and meet deadlines in a dynamic entertainment production environment.
- Familiarity with entertainment industry documentation (e.g. talent releases union forms distribution rights) is a plus.
Required Skills:
Requirements: High school diploma or equivalent; associates degree in office administration or related field preferred. Minimum of 2 years of experience in filing records management or administrative support within a corporate or creative environment. Proven ability to manage high volumes of documents with accuracy and efficiency. Proficiency in Microsoft Office Suite (Word Excel Outlook) and experience with document management systems (e.g. SharePoint DocuWare or similar). Strong attention to detail organizational skills and ability to multitask in a fast-paced setting. Excellent communication and interpersonal skills for effective collaboration across teams. Understanding of confidentiality protocols and experience handling sensitive or proprietary information. Ability to work independently and meet deadlines in a dynamic entertainment production environment. Familiarity with entertainment industry documentation (e.g. talent releases union forms distribution rights) is a plus.
Company Industry
IT Services and IT Consulting
Key Skills
- Typing
- Data Entry
- Organizational skills
- Clerical Experience
- Microsoft Outlook
- Records Management
- Office Experience
- Computer Literacy
- Personal Injury Law
- Front Desk
- Filing
- Administrative Experience
