This is a remote position.
Metro Property Management is seeking a detailoriented Records Management Clerk to support the organizations property and administrative operations by organizing maintaining and safeguarding paper and digital records. The Records Management Clerk will be responsible for ensuring that leases contracts tenant files vendor documentation financial records and maintenance records are stored securely filed accurately and easily retrievable when needed.
This role is essential in ensuring that property records are accessible up to date and compliant with company policies and regulatory requirements.
Key Responsibilities
Organize maintain and update tenant lease vendor and property management records in both digital and physical filing systems.
Review incoming documents to ensure proper classification completeness and accuracy before filing.
Scan index and upload paper records into electronic document management systems.
Maintain accurate inventories of stored records and document retention schedules.
Retrieve and provide records to property managers administrative staff or accounting personnel upon request.
Archive or dispose of outdated records in accordance with company policies and retention guidelines.
Assist with preparing reports summaries and documentation for internal teams.
Ensure secure handling of confidential tenant vendor and financial information.
Support administrative teams with file organization document tracking and record updates.
Collaborate with property managers and administrative staff to maintain consistent data quality across records systems.
Requirements
High school diploma or equivalent required; associate degree in business administration records management or related field preferred.
Previous experience in records management data entry administrative support or office operations.
Strong organizational skills with exceptional attention to detail.
Proficiency in Microsoft Office applications (Excel Word Outlook).
Experience using digital filing systems and document management software is a plus.
Ability to manage multiple tasks meet deadlines and maintain accuracy.
Effective communication and teamwork skills.
Preferred Skills
Experience working in property management real estate administration or HOA management.
Familiarity with property management software and records systems.
Knowledge of document retention policies and compliance standards.
Benefits
Metro Property Management offers a competitive compensation and benefits package that may include:
Competitive salary
Health dental and vision insurance
Paid time off (PTO) and paid holidays
Retirement savings plan such as a 401(k)
Professional development and training opportunities
Supportive and collaborative work environment
Opportunities for career growth within the property management and real estate industry
Required Skills:
Experience: Usually 1 years in sales hospitality or retail. (Direct property management experience is a plus but often not required). Communication: Strong verbal and written skills; ability to build rapport quickly. Technical: Proficiency in property management software. Common systems used by firms like Metro include Yardi AppFolio or Buildium. Availability: Must be willing to work weekends as that is when most prospective tenants are available to tour. Legal Knowledge: Basic understanding of Fair Housing Laws (training is usually provided).
This is a remote position. Metro Property Management is seeking a detailoriented Records Management Clerk to support the organizations property and administrative operations by organizing maintaining and safeguarding paper and digital records. The Records Management Clerk will be responsible for...
This is a remote position.
Metro Property Management is seeking a detailoriented Records Management Clerk to support the organizations property and administrative operations by organizing maintaining and safeguarding paper and digital records. The Records Management Clerk will be responsible for ensuring that leases contracts tenant files vendor documentation financial records and maintenance records are stored securely filed accurately and easily retrievable when needed.
This role is essential in ensuring that property records are accessible up to date and compliant with company policies and regulatory requirements.
Key Responsibilities
Organize maintain and update tenant lease vendor and property management records in both digital and physical filing systems.
Review incoming documents to ensure proper classification completeness and accuracy before filing.
Scan index and upload paper records into electronic document management systems.
Maintain accurate inventories of stored records and document retention schedules.
Retrieve and provide records to property managers administrative staff or accounting personnel upon request.
Archive or dispose of outdated records in accordance with company policies and retention guidelines.
Assist with preparing reports summaries and documentation for internal teams.
Ensure secure handling of confidential tenant vendor and financial information.
Support administrative teams with file organization document tracking and record updates.
Collaborate with property managers and administrative staff to maintain consistent data quality across records systems.
Requirements
High school diploma or equivalent required; associate degree in business administration records management or related field preferred.
Previous experience in records management data entry administrative support or office operations.
Strong organizational skills with exceptional attention to detail.
Proficiency in Microsoft Office applications (Excel Word Outlook).
Experience using digital filing systems and document management software is a plus.
Ability to manage multiple tasks meet deadlines and maintain accuracy.
Effective communication and teamwork skills.
Preferred Skills
Experience working in property management real estate administration or HOA management.
Familiarity with property management software and records systems.
Knowledge of document retention policies and compliance standards.
Benefits
Metro Property Management offers a competitive compensation and benefits package that may include:
Competitive salary
Health dental and vision insurance
Paid time off (PTO) and paid holidays
Retirement savings plan such as a 401(k)
Professional development and training opportunities
Supportive and collaborative work environment
Opportunities for career growth within the property management and real estate industry
Required Skills:
Experience: Usually 1 years in sales hospitality or retail. (Direct property management experience is a plus but often not required). Communication: Strong verbal and written skills; ability to build rapport quickly. Technical: Proficiency in property management software. Common systems used by firms like Metro include Yardi AppFolio or Buildium. Availability: Must be willing to work weekends as that is when most prospective tenants are available to tour. Legal Knowledge: Basic understanding of Fair Housing Laws (training is usually provided).
Job Location:
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
