Executive Assistant

Leudelange - Luxembourg

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

With our groundbreaking satellite 5G constellation OQ Technology is a global leader in IoT connectivity and non-terrestrial networks. As a venture capital-backed company OQ Technology is pioneering the integration of cellular 5G with satellite infrastructure enabling seamless global connectivity for devices in remote and underserved regions.

Our technology has significant implications for industries such as Oil & Gas Maritime Industry 4.0 and Transportation enabling reliable tracking monitoring and communication for critical assets worldwide.

As we continue to expand our global presence and advance our satellite 5G network we are looking for a highly organized proactive and trusted Executive Assistant to support a senior executive and help ensure the smooth execution of daily operations and strategic activities.

This is a high-impact role requiring strong organizational skills discretion and the ability to manage complex schedules travel logistics and high-level interactions with partners investors and stakeholders.

Tasks

Calendar and Schedule Management

Manage and optimize the executives complex calendar ensuring efficient prioritization of meetings and commitments.
Coordinate internal and external meetings calls and appointments across multiple time zones.
Act as a gatekeeper for the executives time prioritizing requests and ensuring adequate preparation time for key engagements.

Communication Management

Draft proofread and format professional correspondence reports and presentations.
Manage incoming communications and ensure timely responses where appropriate.
Serve as a key liaison between the executive and internal teams partners investors and external stakeholders.

Travel Planning and Coordination

Coordinate complex international travel including flights accommodation transportation visas and itineraries.
Prepare detailed travel schedules and briefing materials for meetings and events.
Manage last-minute changes and travel contingencies efficiently.
Attend conferences events or business trips when required to ensure smooth execution of logistics.

Meeting Preparation and Follow-Up

Prepare agendas presentations and briefing materials for meetings.
Record key decisions and action items during meetings.
Track deliverables and follow up with relevant stakeholders to ensure progress.

Administrative and Operational Support

Maintain organized digital and physical documentation.
Support preparation and submission of institutional documentation and administrative paperwork.
Assist with selected personal logistics related to the executives schedule and travel coordination.

Event and Conference Coordination

Coordinate participation in international conferences industry events and speaking engagements.
Ensure presentations materials and logistical arrangements are prepared in advance.
Support the executive during events to ensure schedules and engagements run smoothly.

Project and Research Support

Assist with research reports and preparation of briefing documents.
Support special projects and initiatives led by the executive.
Format and prepare presentations using PowerPoint and Canva.

Relationship Management

Build and maintain professional relationships with internal teams partners and external stakeholders.
Ensure a professional and welcoming experience for visitors partners and investors meeting with the executive.

Requirements

Bachelors degree or equivalent experience.
3 years of experience supporting senior executives in a similar role.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Ability to anticipate needs and act proactively in a fast-paced environment.
High level of discretion and professionalism when handling confidential information.
Strong problem-solving abilities and attention to detail.
Experience managing complex international travel arrangements.
Proficiency with Microsoft Office and/or Google Workspace.
Familiarity with calendar and travel management tools (Outlook Google Calendar Concur etc.).
Ability to multitask and prioritize under pressure.
Flexibility to occasionally travel and support events outside standard office hours.
Fluency in English and French and/or German and/or Luxembourgish.
European citizenship or valid work authorization for Luxembourg.
Valid driving license (required).

Benefits

Be part of a pioneering company shaping the future of satellite 5G connectivity.
Work closely with senior leadership in a high-impact role.
Participate in international events and conferences in the rapidly growing space and telecom sector.
Join a dynamic and innovative environment at the forefront of New Space technology.