Executive Assistant
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Job Location:
Belleville - Canada
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Executive Assistant will be assigned to supporting the Vice President Chief Nursing Executive primarily for administrative support to the assigned Executive and their portfolio which includes support for program operations clinical service planning and optimization along with nursing and interprofessional practice. This would include assisting in the development organization planning and implementation of initiatives within the portfolio with internal and external commitments as assigned. The Executive Assistant is required to work independently with creativity and strategic proactive initiatives and as a team member with other Executive Assistants. It is essential that the Executive Assistant have exceptional interpersonal skills to facilitate and support requests from the Quinte Health staff Leaders Physicians Public Board of Directors Government other Hospitals Community Agencies Academic partners Unions and Foundations.
Required
Relevant Degree or 2 or 3-year diploma from an accredited facility in Business Administration or medical administration field
Strong proven communication (oral & written) interpersonal and analytical skills
Ability to work as a team member and adapt to a fast paced environment
Independent and innovative self-starter must be able to function autonomously deal with numerous interruptions and concurrent tasks
Demonstrated ability and experience in office management including minute taking
Current knowledge of and experience in Microsoft 365 including Word Excel PowerPoint MS teams and SharePoint Microsoft Exchange and document management systems is required
A demonstrated respect for privacy and confidentiality
Minimum of 5 years working in a similar environment and
Must be able to work on-site for all scheduled shifts. The primary hours of work are Monday to Friday daytime addition the role requires availability to support occasional after-hours meetings related to Executive operations and periodic travel to various hospital locations for in-person meetings. The schedule is subject to change to accommodate business needs as determined by the Vice President.
Preferred
Strong understanding of PHIPPA and FIPPA legislation.
Duties
Coordinates all office tasks such as correspondence monitoring and ensuring deadlines are met completing summaries filing of reports document management completing coordinating and creating presentations and letters editing and production prioritization and scheduling of appointments and meetings
Act as a primary resource to the executive and the assigned portfolio leaders including the interprofessional practice team to arrange meetings including booking of space and resources development of agendas and resources packages recording and distribution of minutes in a timely fashion
As directed assist with all aspects of work for the assigned executive including development organization planning and implementation to support the portfolio
Collaborate and coordinate with Business Analytics Finance HR and Program Directors to develop maintain and report on various performance metrics and data elements
Work effectively as a team member with other administrative support positions across Quinte Health
Provide clerical support to areas within the assigned portfolio as directed by the Executive and
Other duties as required.
At Quinte Health our four hospitals unite under the core values of Imagine Its You Value Everyone We All Make a Difference and Stronger Together. We work as one team to enhance lives improve access to high-quality care and build healthier communitiesright where people need it most.
Quinte Healths four hospitals are the heart of our communities delivering exceptional care close to home. As one unified team were passionate about improving lives and expanding access to high-quality healthcare. Our staff physicians and volunteers dont just work herewe live grow and thrive here. If youre compassionate and driven we have exciting opportunities across our hospitals. Join us and make a real impact!
Physical Demands Analysis
Strength
Required Rarely lifting average 5-10 pounds maximum 15 pounds carrying pushing/pulling.
Mobility
Required Often prolonged sitting and
Required Occasionally standing and walking on hard surfaces bending/stooping.
Dexterity
Required Often prolonged fine finger movements
Required Frequently gripping/grasping eye/hand coordination and
Required Briefly reaching with both hands.
Equal Opportunity
We thank all interested candidates for their response however only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at x2577 or for assistance.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
