Senior Executive Secretary (at the rank of Executive Officer)
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Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Senior Executive Secretary (at the rank of Executive Officer) in the General Services of the Registry (Ref.: 534662) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary and with the possibility of renewal subject to satisfactory performance)
Applicants should possess a good bachelors degree with at least five years of secretarial or administrative work experience preferably in a tertiary institution or a large organisation. They should have an excellent command of written and spoken English and Chinese; strong organisational interpersonal communication innovative problem solving multi tasking and time management skills. They should also have a high level of integrity when handling confidential information attention to detail the ability to work independently and under pressure and a strong sense of responsibility. Proficiency in MS Office and overall IT competence are essential.
The appointee will provide secretarial support to the Registrar including managing calendars and schedules handling incoming correspondence coordinating meetings liaising with other offices within the University and various external stakeholders and providing assistance to ad hoc projects and events. He/She will also provide support to the Head and administrators of the General Services such as committee servicing and preparation of budget proposals and expenses reports. He/She may be required to work outside normal office hours and on weekends.
A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical benefits.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until March 31 2026 or until the post is filled whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview.
Required Experience:
Senior IC
Key Skills
- Clerical Experience
- Ellucian
- Microsoft Publisher
- Microsoft Word
- Visio
- Business Management
- Office Experience
- Sharepoint
- Transcription
- Filing
- Administrative Experience
- Writing Skills
About Company
Established in 1911, the University of Hong Kong (HKU) is the territory’s oldest institute of higher learning and also an internationally recognized, research led, comprehensive university.
