Administrative Assistant to the Dean, School of Business

The mission of the Quinnipiac University School of Business is to help students develop into enlightened global citizens and thriving professionals and leaders in careers of the 21st century. To fulfill this mission the school fosters a vibrant learning environment by developing innovative pedagogies advances an inclusive learning community supports faculty efforts to advance knowledge and inquiry through research and scholarship offers stimulating real-world applied and immersive learning and engages with the business community. Our 99.7% placement rate among undergraduates and graduates within 6 months of graduation is a strong index of our success.

The Quinnipiac University School of Business is a dynamic student-centric community that includes 1450 undergraduate and 550 graduate students. We offer 13 undergraduate majors 15 minors 3 dual degree programs 4 accelerated dual degree programs and 5 graduate degree programs including multiple STEM-designated programs. We offer in classroom as well as online programs. We are an AACSB accredited school in business and have earned the distinctive AACSB accreditation in accounting. Our 60 full-time faculty administrators and administrative support staff are committed to excellence in teaching research and service. The school is a signatory to the UNPRME.

• Maintain professional welcoming and efficient operations of the Deans Office with high standards of excellence.

• Manage the deans schedule including scheduling meetings and appointments and reviewing incoming confidential mail for appropriate distribution and action. Maintain the School of Business Academic calendar using University software. Maintain electronic school-wide calendars for faculty staff and students.

• Collaborate in managing professional communications including phone calls incoming mail/email correspondence memos minutes newsletters reports grants forms etc. Manage correspondence for the deans external relations email account and maintain correspondence records and contact database. Proofread and edit work for accuracy format punctuation and construction. Assure timely completion of all material.

• Safeguards confidential and sensitive informationincluding employee student financial and strategic databy adhering to institutional confidentiality policies data privacy regulations and best practices for secure information handling. Immediately reports any suspected breaches or risks.

• Maintain records on expenditures travel and budgets for the School of Business using university software. Register vendors and set up purchase orders for vendor payments. Process requisitions and payments.

• Use University systems and procurement processes fully and effectively to process student travel and expenses paid for by the School of Business requisitions and expense reports grant accounts and budget. Assist faculty with all reimbursements (travel supplies etc.).

• Use the Universitys cloud computing storage system organize and maintain data and documents so they are readily accessible; ensure protocols for document retention are implemented including all materials and records required for School of Business accreditation. Utilize Microsoft Excel to track summarize and graphically report data.

• Assist in the development of presentation and promotional material to support the School of Business programs including background research and utilize PowerPoint to create and update presentation material.

• Arrange Advisory Council meetings. Duties include planning and managing invitations catering facilities and event set up AV equipment budgets travel and other support functions. Coordinating with participants and arranging for necessary materials and facilities. Occasional weekend and evening coverage may be required for special events.

• Process and track contracts & agreement submissions and all School of Business external agreements.

• Other clerical duties as assigned.

• High School Diploma or GED required

• Demonstrated experience providing highlevel administrative support in a complex fastpaced office environment.
• Strong organizational and timemanagement skills with the ability to manage executive calendars coordinate meetings and prioritize multiple deadlines with accuracy.
• Proven ability to handle confidential and sensitive information with discretion sound judgment and strict adherence to institutional privacy policies.
• Proficiency with Microsoft Office (Word Excel PowerPoint) and comfort using university systems cloudbased storage and procurement platforms.
• Excellent written communication skills including proofreading editing and preparing professional correspondence reports presentations and promotional materials.
• Experience managing budgets processing expenditures handling travel reimbursements and working with vendor registration and purchase orders.
• Strong datamanagement skills including maintaining digital records tracking information in Excel and supporting documentretention and accreditation requirements.
• Ability to coordinate events and meetings including logistics catering facilities AV support travel arrangements and onsite oversight.
• Professional welcoming demeanor with the ability to interact effectively with students faculty staff external partners and advisory council members.
• Flexibility to support occasional evening or weekend events.
• Commitment to excellence accuracy and highquality service in all administrative functions.
• Proven ability to collaborate effectively with individuals from varied backgrounds.

TO APPLY:

Applications must be submitted electronically and include a resume a cover letter detailing how your experience aligns with the position requirements and contact information for three references.

• Please note this is a Grade 7 position in the Clerical & Technical Union.
• This position offers a starting rate of $28.07 per hour for 35 hours per week. Educational differentials include an additional $0.35 per hour for an associates degree and $0.75 per hour for a bachelors degree.
• This position requires the successful completion of a Microsoft Office skills test proofreading test and background check.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.