OFFICE MANAGER & EXECUTIVE ASSISTANT

OFFICE MANAGER & EXECUTIVE ASSISTANT
Location: Spartanburg SC (On-Site)
Type: Direct Hire

Base salary: $80000 $% performance bonus
100% company-paid benefits

OVERVIEW

We are seeking a highly capable Office Manager & Executive Assistant to lead the setup and day-to-day operations of a new office environment in Spartanburg. This is a hands-on role for someone who thrives in building structure from the ground up creating efficient processes and taking full ownership of the workplace experience.

You will serve as the primary on-site administrative and operational presence supporting a dynamic high-traffic environment while also providing direct executive support to senior leadership. This role requires a proactive resourceful professional who can operate independently adapt quickly and engage effectively with a wide range of stakeholders.

KEY RESPONSIBILITIES

Office Operations & Workplace Management
Lead the setup and ongoing management of a new office space ensuring a professional and well-functioning environment
Own daily office operations maintaining organization efficiency and a high-quality workplace experience
Establish and manage core office processes including mail supplies and vendor coordination
Partner with Facilities and external vendors to support office infrastructure maintenance and services (printing shipping kitchen etc.)
Manage office inventory equipment and vendor relationships
Coordinate logistics for meetings team visits and internal events such as lunches offsites and site tours
Serve as the on-site point of contact for visitors including greeting and escorting guests
Collaborate with on-site teams to coordinate visitor access and ensure a seamless experience
Develop familiarity with local resources (restaurants hotels transportation) to support visiting teams

Executive Support
Provide high-touch administrative support to 12 senior executives
Manage calendars scheduling travel arrangements and expense reporting
Prioritize and adapt to shifting needs in a fast-paced environment
Partner with administrative teams across the organization to ensure alignment and coordination
Handle confidential information with discretion and professionalism

QUALIFICATIONS

5 years of experience in office management workplace operations or executive/administrative support
Proven ability to work independently and take full ownership of responsibilities
Strong organizational skills with high attention to detail
Proactive adaptable and solution-oriented mindset
Hands-on approach with a willingness to support a wide range of tasks
Excellent interpersonal and communication skills
Comfortable working in a dynamic evolving office environment
Proficiency with Microsoft Office Suite and standard workplace tools
Bachelors degree preferred