Marketing & Business Development Executive Assistant

THE FIRM

As a leading international law firm we are dedicated to excellence through impactful communication collaboration and community involvement. Our company culture has earned us one of the 100 Best Companies to Work For for 26 consecutive years. This honor along with many others highlights our commitment to innovation and professional development. At Alston & Bird LLP our foundation is made of trust reliability and compassion.

JOB DESCRIPTION

Join a fastpaced marketing team where organization meets creativity. This role supports key marketing leaders by keeping projects data and daily operations running smoothly. Youll handle a mix of administrative coordination database management vendor research and project support playing a vital role behind the scenes while working closely with crossfunctional partners. If you thrive on multitasking attention to detail and being the goto support for a dynamic team this role offers variety and impact every day.

Under direction of the Marketing Operations Sr. Manager and the Chief Marketing Officer (CMO) fulfills multiple department support functions and performs a variety of administrative tasks. Support functions include the maintenance of various information databases expense review vendor research project work and coordination of team activities. Administrative tasks include scheduling report generation proofreading and quality control assistance with communications data entry and coordination of travel arrangements.

ESSENTIAL DUTIES

• Maintain the M&BD department internal site which serves as a database for multiple platforms of information available to the firm as well as a private team site with additional information available to the department.

• Assist with the review of M&BD expenses to assure adherence to guidelines create expense reports and invoices for team members and maintain proficiency in expense reimbursement system.

• Research options for relevant vendors establish vendor points of contact and maintain ongoing business relationships and obtain proposals for review.

• Prepare summary documents on marketing research projects utilizing information provided by M&BD staff other firm administrative departments and attorney practice groups.

• Coordinate department meetings and internal events including scheduling conference room reservations food and beverage arrangements multi-media needs and preparation of meeting materials.

• Assist with Client Events team functions including tracking event registrations generating name badges signage and marketing materials and providing on-site staffing.

• Assist Communications team with tracking firm submissions for legal industry rankings.

• Assist with Season Ticket Program functions including electronic ticket delivery and tracking entering usage data and generation of reports.

• Proofread documents communications and marketing materials.

• Coordinate travel arrangements for department leadership and arrange remote office and meeting space needs in visiting office locations.

• Perform other administrative tasks and duties as required by supervisor.

SKILLS NEEDED TO BE SUCCESSFUL

• Thorough organizational skills for prioritizing workload.

• Ability to establish effective working relationships throughout the Firm.

• Ability to gain thorough knowledge of Firm systems and procedures to efficiently meet client and staff demands.

• Commitment to providing superior customer service.

• Ability to interact effectively with people at all levels of the firm.

• Works as a team member and shows respect for co-workers.

REQUIRED SKILLS

• Advanced knowledge of PC applications including the entire suite of MS Office applications (Microsoft Word Excel and PowerPoint).

• Ability to accurately type 60 wpm.

• Thorough command of the English language including excellent spelling grammar punctuation forms and syntax.

• Ability to express self effectively both orally and in writing.

EDUCATION & EXPERIENCE

• Bachelors degree or equivalent in experience and/or training with two or more years of experience preferably within a legal/professional services environment preferred.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal state or local law. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law on the basis of race color religion sex age sexual orientation gender identity and/or expression national origin veteran status or disability in relation to our recruiting hiring and promoting practices.

The statements contained in this position description are not necessarily all-inclusive additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter search firm or employment agency you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.