Public Records Coordinator

Working Title: Public Records Coordinator

Classification Title: Confidential Admin. Support II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday March 22 2026 @ 11:55pm PST

Position Summary

Under general direction of the Chief of Operations and California State University Chancellors Office General Counsel the incumbent is responsible for responding to information requests pursuant to the California Public Records Act (CPRA) the Information Practices Act (IPA) the Family Educational Rights and Privacy Act (FERPA) and/or other disclosures required by law and/or policy. The incumbent will also consult and confer with internal and external agencies in the scope of responding to information requests and will conduct research on public access and privacy issues as required by law and regulation.

FLSA:Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range:$5834 per month -$6250 per month; commensurate with the candidates education experience skills and training.

CSU Classification Salary Range: $4687 per month -$11223 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:2

Recruitment Type:Regular (Probationary)

Time Base:Full-Time

Work Hours:Monday - Friday 8:00 a.m. - 5:00 p.m. Position works on-site.

Department Information

Auditing and Consulting Services is responsible for internal auditing and consulting activities as well as coordination of external audits public records requests subpoenas and legal holds.

Minimum Qualifications

To enter this classification at position skill level I the incumbent must have a basic foundation of knowledge of the principles of organization administration and management; and the ability to analyze and find solutions to problems work independently communicate effectively and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelors degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

RequiredQualifications

Experience

1. Four years of experience in analysis and/or evaluation of policy regulations and/or other standards leading to the development or improvement of administrative policies and protocols to reinforce compliance.
2. Customer service experience.

Knowledge Skills Abilities

1. Working knowledge of records management principles policies and best practices pertaining to records.
2. Skill in analyzing information or procedures defining problems or objectives formulating logical and objective conclusions and recognizing alternatives and their implications.
3. Ability to research regulatory issues and provide concise analysis and recommendations to campus decision makers.
4. Ability to keep abreast of University policies and State or Federal regulations that affect information practices processes and implement necessary changes.
5. Excellent writing skills to compose general business correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
6. Excellent interpersonal skills to establish and maintain cooperative tactful effective and harmonious working relationships with co-workers supervisors University employees attorneys and the public.
7. Strong communication skills (verbal and written).
8. Ability to maintain confidentiality of information and documents utilizing judgment and discretion.
9. Organizational and time management skills.
10. Ability to perform despite frequent interruptions or distractions.
11. Ability to work independently and follow through on assignments with minimal direction.
12. Strong computer skills with proficiency in desktop office solutions (e.g. Microsoft Office) database applications email and internet search tools.

Conditions of Employment

• Ability to pass a background check.

PreferredQualifications

1. Bachelors or advanced degree preferred.
2. Customer service experience in higher education or public sector organizations.
3. Knowledge of record retention and information practices policies and procedures state and federal guidelines and privacy issues e.g. California Public Records Act (CPRA) Freedom of Information Act (FOIA) and Information Practices Act (IPA).
4. Working knowledge of records management principles policies and best practices pertaining to public records.

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of Californias capital city five miles from State Capitol. The lush 300-acre campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI) Asian American and Native American Pacific Islander-Serving Institution (AANAPISI) and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31000 students from the Greater Sacramento Region throughout California across the nation and around the world. Our 1800 faculty and 1500 staff are committed to meeting our mission:

As Californias capital university we transform lives by preparing students to lead serve and succeed. Sacramento State will be a welcoming caring and inclusive leader in education innovation and engagement. As the regional hub of higher education Sacramento State is dedicated to learning and student success; teaching research scholarship and creative activity; justice diversity equity and inclusion; resource development and sustainability; dedicated community engagement and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code Sacramento State is committed to creating an inclusive environment where all faculty staff students and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities life experiences and perspectives that enrich our community teaching and learning.

To learn more about why you should join the Hornet Family please visit the Why Sac State page.

Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act the current Annual Security Report (ASR) is available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at .

Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.

Out of State Employment

Sacramento State as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.