Assistant

Req ID:512172

Leading societies to a low carbon future Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains metros monorail and trams to integrated systems customised services infrastructure signalling and digital mobility solutions. Joining us means joining a caring responsible and innovative company where more than 70000 people lead the way to greener and smarter mobility worldwide

Could you be the full-time Assistant in Kirovohrad Oblast were looking for

Your future role

Take on a new challenge and apply your organizational and communication expertise in a new cutting-edge field. Youll work alongside dynamic and collaborative teammates.

Youll play a key role in ensuring seamless communication and operations within the organization. Day-to-day youll work closely with top management and internal/external stakeholders manage inquiries and correspondence and support executive-level activities such as scheduling and travel arrangements.

Youll specifically take care of maintaining professional and personal agendas preparing reports and presentations but also overseeing invoice processes and documentation systems.

Well look to you for:

• Serving as the primary point of contact between Top Management and internal/external stakeholders

• Managing incoming calls messages and correspondence efficiently

• Handling requests inquiries and information flows in a timely manner

• Scheduling meetings organizing appointments and issuing reminders

• Preparing and formatting reports presentations and executive briefs

• Maintaining organized documentation and filing systems

• Managing end-to-end travel arrangements including bookings VISA processes and expense claims

• Overseeing invoice processes and coordinating with Accounting for expense management

All about you

We value passion and attitude over experience. Thats why we dont expect you to have every single skill. Instead weve listed some that we think will help you succeed and grow in this role:

• 1-5 years experience as an executive administrative assistant senior executive assistant or in a similar secretarial role

• Proficiency in MS Office with expertise in Word PowerPoint and Excel

• Confirmed experience in verbal and written business correspondence in both the local language and English

• Full comprehension of office management systems and procedures

• Strong organizational and multitasking skills

• Attention to detail and a proactive approach

• Excellent interpersonal and communication skills

Things youll enjoy

Join us on a life-long transformative journey the rail industry is here to stay so you can grow and develop new skills and experiences throughout your career. Youll also:

• Enjoy stability challenges and a long-term career free from boring daily routines

• Work with innovative systems and processes

• Collaborate with transverse teams and helpful colleagues

• Contribute to impactful projects

• Utilise our inclusive and flexible working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development through award-winning learning

• Progress towards enhanced executive support roles

• Benefit from a fair and dynamic reward package that recognizes your performance and potential plus comprehensive and competitive social coverage (life medical pension)

You dont need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family youll be proud. If youre up for the challenge wed love to hear from you!

Alstom is the leading company in the mobility sector solving the most interesting challenges for tomorrows mobility. Thats why we value inquisitive and innovative people who are passionate about working together to reinvent mobility making it smarter and more sustainable. Day after day we are building an agile inclusive and responsible culture where a diverse group of people are offered opportunities to learn grow and advance in their careers with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race colour religion gender sexual orientation gender identity age national origin disability status or any other characteristic protected by local law.

Job Type:Experienced