HR Staffing Coordinator

Orange County Fair And Events Center

Job Location:

Costa Mesa, CA - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title: HR Staffing Coordinator

Pay Range: $21.00 per hour

Position Purpose:

The Staffing Coordinator will implement effective recruiting and staffing strategies by listening to the needs of assigned supervisors and selecting the best qualified candidates for the annual OC Fair. This is a temporary seasonal position not to exceed 122 days.

Essential Functions:

Screen applicants by phone and in person track qualified candidates and coordinate interview schedules with candidates and supervisors in a timely and organized manner.
Utilize the Human Resources Information System (HRIS) and Applicant Tracking System (ATS) to verify eligibility status of applicants and make adjustments to their hiring process accordingly
Respond timely and professionally to inquiries in person by phone or via email
Provide guidance and daytoday support to the Staffing Assistant to ensure consistent and accurate completion of hiring tasks
Maintain consistent communication with candidates throughout the hiring process to provide updates clarify requirements and ensure a positive applicant experience
Service as a Human Resources Representative to ensure interview processes follow HRapproved guidelines and lawful interview practices to support fair and compliant hiring practices
Maintain accurate files (hard copies and electronic) in accordance with HR guidelines
Supports compliance with federal state and local employment laws and regulations and company policies
Maintain confidentiality of applicant and employee information in accordance with HR policies and procedures
Represent the organization at local and virtual job fairs by engaging with applicants and promoting the benefits of working at the OC Fair & Event Center to attract quality candidates
Continuously partner with the Human Resources team and supervisors to design refine and implement innovative recruiting strategies
Schedule Zoom interviews and send calendar invitations to interview panel members to ensure accurate and timely interview coordination

Schedule:

Now - April: 3-4 days part-time hours Select weekdays: 9:00 am 5:30 pm.

Mid April early July: 4-5 days per week full-time hours Monday Friday: 9:00 am 5:30 pm

OC Fair Hiring Event: May 30 2026 (Tentative)

OC Fair (July 17 - August 16): Part-time hours may be available Select days Wednesday Sunday; irregular business hours.

This schedule is subject to change due to business needs. You may occasionally be scheduled on weekends and late addition you may be scheduled for more or less hours than those listed above. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Qualifications:

Previous recruiting experience
College graduate in a relevant field or pursuing a Bachelors or Masters degree
Strong communication skills orally and in writing with all levels of staff the general public and the people we support
Proactive and independent with the ability to take initiative
Self motivated focused and with a positive attitude
Familiarity with laws regulations and best practices applicable to hiring and recruitment
Demonstrate a high level of integrity to complete work follow-through and meet deadlines independently with minimal supervision
Excellent time management and organizational skills
Excellent computer skills and experience with recruiting systems
Ability to be flexible to work some evenings and weekends as needed for interviews

Preferences:

Bilingual Spanish
Experience with Applicant Tracking Systems and Human Resources Information Systems
BS/BA in Human Resources Management/Business Management or related field

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit talk and hear. The employee is occasionally required to walk; use hands and fingers to operate handle or feel objects tools or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately loud however louder noise levels may be experienced during outdoor events and when in larger event buildings.

Job Description Acknowledgement:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Will be required to perform other duties as directed requested or assigned.

Required Experience:

Position Title: HR Staffing CoordinatorPay Range: $21.00 per hourPosition Purpose:The Staffing Coordinator will implement effective recruiting and staffing strategies by listening to the needs of assigned supervisors and selecting the best qualified candidates for the annual OC Fair. This is a tempo...