Billing & Order Processing Specialist
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Job Location:
Meadville, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Billing & Order Processing Specialist
Location: Phoenix Laser Solutions Meadville PA
Job Type: Full-Time
About Phoenix Laser Solutions
Phoenix Laser Solutions is North Americas leading pulsed laser welding provider supporting critical manufacturing across industries including medical devices aerospace defense and precision manufacturing. Our team works with companies that rely on high-precision repair and welding services to keep their production running.
We are seeking adetail-oriented Billing & Order Processing Specialist to support the flow of customer jobs from order entry through invoicing and payment tracking. This role sits at the intersection of operations and accounting and is essential to keeping jobs moving efficiently through the business.
Position Overview
The Billing & Order Processing Specialist is responsible for entering customer work orders managing job documentation generating invoices and maintaining accurate accounts receivable records.
This role works closely with operations customers and the accounting team to ensure that job information billing details and payments are processed accurately and on time.
The ideal candidate has experience working in amanufacturing industrial or job-shop environment and is comfortable managing both operational paperwork and financial records.
Key Responsibilities
Order & Job Processing
- Receive and review incoming customer travelers and work orders
- Enter customer jobs accurately into the company system
- Ensure job documentation and order details are complete and organized
- Coordinate with the operations team to confirm job completion and billing readiness
Billing & Invoicing
- Generate and issue invoices based on completed jobs and work orders
- Verify billing accuracy and supporting documentation
- Maintain organized records of invoices and job documentation
Accounts Receivable
- Record and process incoming customer payments
- Maintain accurate customer account records and balances
- Monitor outstanding invoices and follow up on overdue accounts
- Investigate and resolve billing discrepancies when they arise
Administrative & Team Support
- Answer incoming phone calls and assist with order or billing inquiries
- Communicate professionally with customers regarding order status and billing
- Support accounting and operations teams with related administrative tasks
Qualifications
- 2 years experience in billing accounts receivable bookkeeping or order processing
- Strong attention to detail and numerical accuracy
- Experience working with accounting or ERP software (QuickBooks preferred)
- Proficiency with Microsoft Excel and standard office software
- Strong organizational and communication skills
Preferred
- Experience in a manufacturing industrial or job-shop environment
- Familiarity with travelers work orders or production documentation
- Education in accounting finance or business (helpful but not required)
What We Offer
- Competitive pay based on experience
- Comprehensive benefits package
- Stable growing company in a high-tech manufacturing sector
- Supportive and collaborative work environment
- Opportunities for professional growth and advancement
Join Our Team
If you enjoy working in a fast-paced environment where organization accuracy and teamwork matter we encourage you to apply and become part of the Phoenix Laser Solutions team.
Required Experience:
Manager
Key Skills
- Medical Collection
- Accounts Receivable
- Athenahealth
- ICD-10
- Medical Coding
- 10 Key Calculator
- Detailing
- ICD-9
- Medical Billing
- Microsoft Excel
- CPT Coding
- Medicare
About Company
We have been at the cutting-edge of laser welding technology for over a decade and are built to help our customers drive change in their respective markets.
