Counterparty Onboarding Administrator

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

This position is in the Contracts Group reporting to the Contracts Lead and supports activity for various offices and entities. The Counterparty Onboarding Administrators primary role is to manage the onboarding of new vendors and counterparties. You will collaborate closely with different stakeholders within Vitol to ensure all required documents have been gathered and approved as part of KYC and onboarding process. In addition you will be the primary point of contact for inquiries from counterparties and vendors related to onboard Vitol.

Specific job duties include:

Manage the end-to-end vendor and counterparty process ensuring all necessary documentations have been collected and verified.
Update and maintain vendor and counterparty information in our systems while ensuring accuracy and completeness.
Collaborate with Compliance Credit and other departments to ensure all required documents have been reviewed and approved.
Perform an independent callback to counterparty to confirm banking information.
Assist in the development and maintenance of onboarding procedures and guidelines.
Work with counterparties and vendors to resolve any discrepancies related to onboarding documents.
Review and validate W-9 forms and other tax documents to determine appropriate names and withholdings.
Manage and coordinate the completion of onboarding documents and inquiries Vitol receives
Provide weekly updates and reports showing status of counterparty onboarding.
Make sure all documents emails and other supporting correspondence are filed in electronic retention system for each trade
Responding timely to any internal or external queries.
Escalate issues to Contracts Lead and Contracts Manager
Responsible for updating and maintaining procedures documents
Proactively identify opportunities to further streamline process and improve productivity.
Participate in testing of system and process upgrades

This Role is located in Houston TX - In office 5x a week

Qualifications :

Minimum 3 years relevant experience in onboarding counterparties preferably in trading or banking environment
Conversational Spanish and Portuguese skills
Ability to work independently and manage multiple priorities in a fast-paced environment.
Experience partnering with cross-functional stakeholders
Capable of effectively communicating with internal and external contacts
Proficiency with Microsoft Office Suite programs

Additional Information :

Competencies

Self-motivated and proactive in problem solving
Highly organized
Takes the initiative self-starter
Works well under pressure / fast-paced environment
Analytical approach to data
Adaptability
Seeks to continuously build knowledge
Excellent communication skills

Remote Work :

Employment Type :

Full-time

Specific job duties include:

Manage the end-to-end vendor and counterparty process ensuring all necessary documentations have been collected and verified.
Update and maintain vendor and counterparty information in our systems while ensuring accuracy and completeness.
Collaborate with Compliance Credit and other departments to ensure all required documents have been reviewed and approved.
Perform an independent callback to counterparty to confirm banking information.
Assist in the development and maintenance of onboarding procedures and guidelines.
Work with counterparties and vendors to resolve any discrepancies related to onboarding documents.
Review and validate W-9 forms and other tax documents to determine appropriate names and withholdings.
Manage and coordinate the completion of onboarding documents and inquiries Vitol receives
Provide weekly updates and reports showing status of counterparty onboarding.
Make sure all documents emails and other supporting correspondence are filed in electronic retention system for each trade
Responding timely to any internal or external queries.
Escalate issues to Contracts Lead and Contracts Manager
Responsible for updating and maintaining procedures documents
Proactively identify opportunities to further streamline process and improve productivity.
Participate in testing of system and process upgrades

This Role is located in Houston TX - In office 5x a week

Qualifications :

Minimum 3 years relevant experience in onboarding counterparties preferably in trading or banking environment
Conversational Spanish and Portuguese skills
Ability to work independently and manage multiple priorities in a fast-paced environment.
Experience partnering with cross-functional stakeholders
Capable of effectively communicating with internal and external contacts
Proficiency with Microsoft Office Suite programs

Additional Information :

Competencies

Self-motivated and proactive in problem solving
Highly organized
Takes the initiative self-starter
Works well under pressure / fast-paced environment
Analytical approach to data
Adaptability
Seeks to continuously build knowledge
Excellent communication skills

Remote Work :

Employment Type :

Full-time

Key Skills

Hadoop
Microsoft Windows Server
Windows
Apache
Linux
SAN
Shell Scripting
System Administration
Administrative Experience
Scripting
Oracle
Troubleshooting

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About Company

Vitol

We are a leader in the energy sector with a presence across the spectrum; from oil through to power, renewables and carbon credits. Every day we use our expertise to distribute energy around the world. We source from producers, refiners and intermediaries and deliver to refineries, ut ... View more

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