ENGINEERING Office Administrator I
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Job Location:
Lufkin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position: | Office Administrator I |
Department: | Engineering Services |
Reports To: | City Engineer |
FLSA Status: | Non-Exempt |
Pay: | $18.29 per hour |
DESCRIPTION
The Office Administrator I in Engineering Services plays a vital role in providing administrative support to the Engineering Department with a focus on managing clerical tasks coordinating departmental activities and assisting engineering staff. This position requires strong organizational skills attention to detail and the ability to prioritize and multitask in a fast-paced environment.
QUALIFICATIONS
- High school diploma or equivalent required; Associates or Bachelors degree in business administration public administration or related field preferred.
- Minimum of 3 years of experience is required in clerical or administrative support roles preferably in a municipal government setting or engineering environment.
- Knowledge of engineering terminology procedures and regulations is desirable but not required.
- A Valid Drivers License Class C is required at the time of placement and a clean driving record.
KNOWLEDGE SKILLS AND ABILITIES
- Knowledge of computer applications including Microsoft Office Suite (Word Excel PowerPoint Outlook) and database management software.
- Skills in organization and strong attention to detail with the ability to prioritize tasks manage multiple projects and meet deadlines in a dynamic work environment.
- Skills in communication both verbal and written with the ability to interact professionally with diverse stakeholders and provide exceptional customer service.
- Ability to work independently with minimal supervision as well as collaboratively as part of a team to achieve departmental goals and objectives.
MAJOR DUTIES
- Provide administrative support to engineering staff including scheduling appointments coordinating meetings and managing calendars to ensure efficient use of time and resources.
- Prepare and distribute correspondence reports memos and other documents both electronically and in hard copy using word processing spreadsheet and presentation software.
- Assist in the preparation and processing of engineering project documents including contracts permits specifications and bid documents in compliance with departmental procedures and regulations.
- Coordinate with internal and external stakeholders such as contractors consultants vendors regulatory agencies and the public to gather information respond to inquiries and facilitate communication related to engineering projects and services.
- Assist in the preparation and administration of departmental budgets including tracking expenses processing invoices and reconciling accounts in collaboration with finance and accounting staff.
- Provide customer service and support to departmental staff contractors and members of the public both in person and over the phone by answering questions providing information and resolving issues in a timely and professional manner.
- Perform general office duties such as photocopying scanning faxing filing and ordering supplies to maintain an organized and efficient work environment.
- Adhere to departmental policies procedures and standards of conduct and promote a positive work culture and team environment among colleagues.
- Other duties as assigned.
This position is an essential service position and will require providing services during emergency situations.
Visit our website or contact the Human Resources Department at Lufkin City Hall 300 E. Shepherd Ave. Suite 226 Lufkin TX 75901 Phone .
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
