Legal Administrative Assistant

The Council on American-Islamic Relations (CAIR) is Americas largest Muslim civil liberties and advocacy organization. CAIRs vision is to be a leading advocate for justice and mutual understanding. CAIRs mission is to enhance understanding of Islam protect civil rights promote justice and empower American Muslims.

Position Details

Job Title: Legal Administrative Assistant

Department: CAIR Legal Defense Fund

Position: Full-Time

FLSA: Non-Exempt

Reporting to: Legal Operations Manager

Business Hours: 9:00 a.m. - 5:00 p.m. (Eastern Time Zone)

Work Model: Remote

Rate of Pay: A candidate can expect to be offered $24.03 as a new hire in the role

Where we operate: This position is open to candidates who are legally authorized to work in the United States and currently reside in the following: Alabama District of Columbia Florida Georgia Illinois Maryland Michigan Missouri New York North Carolina Ohio Oklahoma South Carolina Tennessee Texas Virginia and Wisconsin.

Position Summary:

The Legal Administrative Assistant provides administrative and substantive support for the legal team with a focus on coordinating the management and response to legal intakes and developing reports based on legal data. The Legal Administrative Assistant is an integral part of the legal team will work closely with other departments within the organization and will interact with CAIR chapter staff law firms sister organizations and others.

Position Responsibilities:

Providing administrative support and secretarial assistance including answering screening and directing phone calls; responding to emails; uploading civil rights intakes; overseeing the administrative management of legal intakes; conducting fact-gathering and intake calls; attending meetings and taking minutes upon request; capturing action items and ensuring follow-up and prep time for participants; ensuring department tasks are met; among other administrative tasks.

Providing essential and day-to-day support to the legal team in all areas of responsibility including assisting with internal and external communications; assisting with drafting editing and preparation of correspondences and other legal documents; maintaining confidential files; and performing and/or managing special projects upon request

Acting as liaison with other departments within the organization including acting as key point of contact for questions scheduling meetings coordinating and providing logistical and administrative support for joint projects and collaborative efforts.

Providing administrative support for litigation upon request.

Writing reports and preparing presentations on departmental findings and updates including writing quarterly and annual reports compiling and analyzing civil rights data and liaising with other CAIR departments to implement findings.

Other duties as assigned.

Position Qualifications:

Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.

Ability to establish and maintain cooperative working relationships.

Must be able to handle multiple tasks simultaneously and under pressure while prioritizing important issues and meeting tight deadlines.

Must be independent at times collaborative at other times and have the judgment to discern when to be either.

Strong client management skills required.

Excellent research and writing skills required.

Strong attention to detail strong research skills resourcefulness and commitment to high-quality and timely work products are necessary.

Ability and willingness to master all legal research and software applications that are or may be used.

Personal interest in and commitment to American-Muslim issues.

All positions at the Council on American Islamic Relations (CAIR) may require travel regularly or periodically.

How to Apply:

Applicants please email your cover letter resume writing sample and three professional references combined into one single pdf to

Please reference Legal Administrative Assistant in the subject line of your email. Applications will be accepted until the position is filled.

Required Experience:

Junior IC