Legal Secretary I Airport Team City Attorney's Office (TPV 1458)

About the Airport Team
The Airport Team is a collaborative and dynamic group currently with nine attorneys and one legal secretary. The Team functions as in-house legal counsel to the Airport Commission an enterprise department of the City and County of San Francisco which owns and operates San Francisco International Airport (Airport). The Airport Commission has an annual operating budget of over $1 billion and a workforce of over 1600 employees. The Team is located at the Airport.

Position Information and Responsibilities
Legal secretaries work under the direction of attorneys and provide a variety of secretarial and clerical duties in a fast-paced transactional and civil litigation practice. The responsibilities listed below are representative of the range of duties assigned and are not intended as an exhaustive list.

• Preparing and editing a wide variety of legal documents in proper format including contracts leases memoranda of understanding correspondence motions discovery subpoenas notices (including knowledge of and/or ability to create Table of Authorities and Table of Contents).
• Knowledge of and familiarity with the California Tort Claims Act claims intake and processing.
• Reviewing preparing editing and finalizing resolutions and ordinances for submission to the Airport Commission or Board of Supervisors.
• Practical knowledge of multiple word processing systems spreadsheet software and case management systems/software.
• Maintaining and updating attorney meetings and team calendars and proofreading time billing; keeping abreast of important court dates local court rules and procedures regarding filing legal documents with courts as mandated including e-filing and serving legal document as required by rules; prioritizing duties and deadlines to accommodate work schedules of attorneys.
• Managing contracts and invoicing process for multiple outside counsel and keeping attorneys informed of contract expenditures/budget.
• Opening maintaining monitoring organizing closing legal case files maintaining correspondence and record files
• Legal filing of documents with state and federal trial courts courts of appeal and administrative bodies.
• Performing other duties and responsibilities as required including general administrative tasks.
• Exercising judgment and discretion in dealing with confidential matters.
• Exercising discretion and tact when contacting court staff vendors and other City departments.
• Working closely with paralegals investigators information technology staff and accounting staff to complete tasks assigned by attorneys and supervisors.

Qualifications :

Minimum Qualifications

Experience:
1. Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions motions briefs complaints and other legal forms AND 
2. The ability to type 55 net WPM

Substitution: A certificate of completion in legal secretarial skills from a recognized college university or training program which involved learning legal terminology and legal formats and forms may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desired Qualifications

• Excellent verbal and writing skills and an ability to work independently as well as collaboratively across multiple legal teams.
• Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions.
• Communicate effectively and tactfully with attorneys office personnel court personnel vendors City personnel and the general public.
• Working knowledge of civil litigation and claims procedures legal terminology and court rules.
• Adept in Microsoft Office Suite with a focus on Excel.
• Experience with Adobe Professional Cisco WebEx Microsoft Teams Zoom.
• Bachelors degree from an accredited college or university
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.

Additional Information :

Salary and Benefits
The position has a five-step salary scale ranging from $95784-$116402. The successful applicant is appointed to a salary step based on years of experience and additional relevant degrees certifications credentials or skills. The City offers robust health retirement and other benefits. For more information please visit:  Secretaries are represented by the Service Employees International Union Local 1021.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at  ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility disqualification or may lead to lower scores.

Selection Procedures
The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• ADA Accommodation

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit  begin the application process.

• Select the Apply Now button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and therefore it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses (@ @ @ @ @ @ @ @ @ @ @ @ @ @ @ and @).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process please send your inquires to Asa Nojd Human Resources Analyst at

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time