Secretary III Health Services

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

Secretary III is assigned to a department whose services are coordinated with sites other departments or outside agencies and whose services affect large numbers of people on a long-term and continuing basis to provide administration clerical support to assigned personnel by assisting with department/program functions; to communicate information to district personnel general public and outside agencies; to ensure compliance with financial legal and administrative requirements.

Key Responsibilities:

• Perform secretarial functions (i.e. typing filing recordkeeping etc) for the purpose of assisting assigned personnel
• Respond to inquiries (i.e. district personnel parents students general public outside agencies etc) to communicate procedures information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Assist in the coordination of a variety of activities to administer department/program services in compliance with established guidelines
• Compile data from a variety of sources (i.e. timesheets requisitions mileage forms enrollment applications invoices) and prepare reports ensuring accuracy and complying with financial legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence minutes newsletters memos etc) to communicate and convey department/program information
• Process and/or prepare documents and materials (i.e. PARFs. requisitions purchase orders work orders timesheets invoices grants etc) to disseminate information in compliance with department/program district state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments meetings facility usage etc) for assigned personnel
• Establish and maintain department/program files and records providing up-to-date reference and audit trail
• Maintain and order supplies and/or materials ensuring availability
• Monitor budget expenditures complying with district guidelines
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School Diploma or equivalent

Preferred Qualifications:

• Previous related work experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word Excel etc)
• Ability to work well with diverse groups of people; good verbal and written communication skills
• Ability to organize prioritize and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Work Environment & Physical Requirements:

• Usually based in the school districts administrative offices or within a specific school building
• Frequent interaction with school administrators teachers IT staff and external vendors; occasional contact with students or parents
• Daily use of office equipment (computers phones copiers printers); regular use of learning management systems (e.g. Canvas Google Classroom Powerschool) databases and scheduling software.
• Moderate to fast-paced especially during peak times (e.g. school year startup testing periods); must be able to manage multiple priorities and deadlines
• Prolonged periods of sitting at a desk while working on a computer.
• Occasionally lift or carry materials typically up to 25 pounds (e.g. boxes of paper files small equipment)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

Junior IC