Health Information Systems and Access Management Lead
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Health Information Systems and Access Management Lead
Location: Open to all BSHS Locations/Hybrid Working Model
Full-time Specified Purpose Approx 12 months
We are delighted to announce an opportunity for a Health Information Systems and Access Management Lead and are now inviting applications from suitably qualified and experienced candidates.
Job Purpose:
TheHealth Information Systems and Access Management Leadrole isdual-function position responsible for overseeing Health Information Management (HIM) and Management of Information Systems (MIS) within theBonsConnectprogramme.This role will support the delivery of the BonsConnect transformation project.
The role provides operational governance and people management across both domains ensuring regulatory compliance safe andappropriatesystemaccess and sustainable post-go-live operating models.Staff from both HIM and MIS functions will report into this role.
- ForHealth Information Management (HIM) the rolewillbe responsible forleading the implementationandvalidationtheHIMand Scanning requirements forBonsConnect working closely with HIMBusiness Analyst and the Medical Records departments within each hospital.This role ensures that HIM workflowscomply withregulatory requirements organisational policies andrecognisedinternational best practice for patient information management.
- ForManagement of Information Systems (MIS) this role willberesponsibleforoverseeingBonsConnectrole basedaccess control(RBAC) and the management of key system dictionaries including devices printers and related configuration items.MISalsoplaysacentralroleinsystem parameters and alerting structures.Therole ensures that MIS workflowscomply withorganisational policies and international bestpracticeforsecuresystem accessand system administration.
Roles and Responsibilities:
Leadership & Stakeholder Engagement
- Provide functional and people leadership for HIM and MIS staff assigned to theBonsConnectprogramme.
- Act as a primary liaison between HIM MIS IT clinical teams compliance and programme governance structures.
- Support change management by engaging stakeholders early and addressing operationalcompliance and adoption risks.
Analysis & Requirements Gathering
- Lead the definition of HIM and medical records management requirements forBonsConnect.
- Lead the definition of MIS requirements forBonsConnect.
- Engage with clinical and operational stakeholders (Medical recordsteams cliniciansrevenue cyclecompliance officers) toidentifygaps risks and business needs.
Compliance & Governance
- Define and implement compliance requirements for HIM in line with:
- Irish health regulations and HSE standards.
- GDPR Data Protection Act (Ireland).
- Establish HIM and scanning policiesand procedures(document retention archiving audit trails).
- Ensure audit readiness and compliance with external accreditation bodies.
- Define implement andmaintainMISpoliciesand procedurescovering system access role governance and configuration management.
Implementation & Testing
- Work with Data Migration Analyst to conduct data validation processes.
- Support training design for HIM and scanning processes ensuring usability and compliance.
- Define and implement hardware requirements for HIM working closely with the IT Department.
- Play a key role in the implementation and ongoing development of electronic medical records.
- Develop and implementa methodologyfor transition of Medical Records Teams into HIM Teams across the hospitals.
- Work with all teams to ensure template access for System Access is agreed andmaintainedin Test.
- Coordinate with all teams to ensure:
- System access templates are agreed andmaintainedin test environments
- User access is provisioned accurately and efficiently for testing
- Devices printer lists and related dictionaries are configured andvalidatedin test
Post-Go-Live Support
- Act as subject matter expert for HIMand MISprocesses during cutover and early adoption phases.
- Provide issue triage root cause analysis and escalation for HIM-related incidents.
- Develop documentation for ongoing HIM support and compliance monitoring.
- Coordinate with all teams to ensure:
- System access templates are agreed andmaintainedin live environments
- User access is provisioned accurately and in line with governance controls
- MIS-related dictionaries (clients printers devices) areestablishedand maintained in live environments
Candidate Criteria:
Qualifications & Experience
- Relevant 3rd level Qualification
- Certification in project management or business analysis (Desirable)
- Minimum 3 years experience in HIM or medical records management
- Demonstrated knowledge of document management scanning indexing and retention policies in a healthcare setting.
- Familiarity with compliance frameworks including GDPR and health information governance standards.
- Strong business analysis skills: requirements gathering process mapping and documentation.
- Experience working with clinical and non-clinical stakeholders.
- Experience of MEDITECH
To Apply: Please submit your application through our website/Workday.
Bon Secours Health System is an equal opportunities employer. Our values of Human Dignity Compassion Stewardship Service and Integrity guide everything we do. We are committed to fostering an inclusive and supportive workplace where all employees have the opportunity to thrive. We welcome applications from individuals of all backgrounds abilities and perspectives and provide reasonable accommodations throughout the recruitment process. If you require any assistance please contact us.
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