Receptionist

The role:

We have an exciting opportunity for a Receptionist to join our Dublin office.

The role will involve providing a high-quality client experience (internal and external) and deliver friendly efficient customer service and to create a warm and welcoming atmosphere for all of our guests. It will also involve completing a variety of administrative tasks with the ability to multi task use initiative and work to deadline.

What will you do:

• Meet and greet all clients and visitors offering a relaxed yet highly professional welcome at all times.

• Liaise regularly with the building security/reception with regard to visitors including granting visitor access and informing staff of arrival in a timely manner.

• Ensuring the reception area is on brand at all times; keeping it clutter free and liaising with the Office Manager re any maintenance issues.

• Responsible for the provision of light refreshments in the reception area and relevant preparation of conference rooms replenishing all stocks and maintaining drinks machines etc.

• Management and preparation of meeting rooms; prioritising meeting room calendars and ensuring rooms are fully stocked with drinks/ingredients and stationery and are always clean and tidy (including door signs wipe boards and stationary boxes).

• Manage national and international video conferencing connections.

• Liaison and support as required in relation to setting up large meetings and conferences.

• Maintain stock levels of ingredients/crockery in kitchen and reception areas and keep Office Manager up to date.

• Book taxis for staff or clients when needed.

• Accept and sign for all post/deliveries and inform secretarial staff/recipients in a timely manner to ensure fast and effective distribution as well as collection of mail.

• Ensure S&S material up to date and liaise with Office Manager regarding replenishment/ordering of updates.

• Ensure familiarity with intranet so as to be aware of/recognise internal staff.

• Keep up to date with team structures to ensure delivery of mail is correct.

• Scanning and sending emails on an ad hoc basis.

• Flexibility and a willingness to work additional hours on occasion as required.

• Provide additional support to secretarial and team administrators when required.

What we are looking for:

• Strong interpersonal skills and professional appearance; able to establish and maintain harmonious and professional relationships with clients and colleagues.

• Good organisational skills and be able to work under pressure manage own time efficiently and effectively.

• Ability to manage expectations and being open where timescales are challenging.

• A professional proactive and flexible approach to work.

• Good written and verbal communication abilities.

• Ability to work on own initiative is essential as is maintaining a positive team spirit at all times.

Career Level:

The career level assigned to this role is level 1. The career level framework provides a formal structure for the business services functions at the firm. The framework which ranges from level 1 to level 7 clearly defines the responsibilities skills and competencies required at each level.

Here at Simmons & Simmons:

At Simmons we are proud of our collaborative open and non-hierarchical culture where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one irrespective of job title qualification or background everyones voice is heard and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities you will have a platform to excel exceed your career ambitions and achieve things you never thought possible.

Some key information:

• We offer a competitive package including bonuses dependant on role/level private medical insurance and pension contribution.

• Our global skills academy provides our people regardless of their role and location with excellent learning opportunities (including live workshops podcasts short videos and practical learning experiences).

• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.

• We are proud to rank as a Times Top 50 Employer for Gender Equality a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.

• We have a range of social and sports committees summer and winter parties and monthly get togethers.

• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.

• All UK offices have their own artwork collections including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.

• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firms mission and support the delivery of our business plan shaping the future of our next-generation law firm.

• Our in-house generative AI tool Percy won the Innovation in Automation and AI Tools category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service.

• We have been commended in The Times Best Law Firms 2026 across three categories: construction employment and intellectual property. Our profile is highly positive highlighting our sector specialisms and notable case and transactional work.

Equal opportunities:

We are committed to fostering equality diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:

• Upholding equal opportunities regardless of race ethnicity religion belief age disability sexual orientation sex gender reassignment gender identity marital status or pregnancy including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces along with their families.

• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.

• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process please let us know so we can meet your needs.

• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you dont meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore if you are interested please submit your application as early as possible.

If youre interested in finding out more about this positionplease contact the Recruitment Team. To apply for the role click on the link at the bottom of the page or visit our career page for more details.