Senior Operations Assistant

You will need:

• Bachelors degree in business administration general management or related fields
• At least 5 years of relevant work experience in administrative operations or coordination roles
• Understanding of interactions between different work areas and relevant workflows and their purpose
• Solid numerical and data handling ability
• Proficiency in using common office applications (document processing spreadsheets presentation slides and similar tools) and databases to input and extract manage information and generate reports.

• Ability to work proactively manage work and organize schedules to meet timelines.
• Experience collaborating with colleagues and external stakeholders from diverse cultural and professional backgrounds.
• Excellent written and spoken English.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Level TL2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This opening is a local staff position. It is open only to nationals and permanent residents of Thailand.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila

and owned by 69 members50 from the region.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Thailand Resident Mission (TRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Bangkok.

You will report to the Country Operations Head and Senior Finance and Administration Officer.

Your Role

As a Senior Operations Assistant you will provide operational and coordination support managing meetings vendors procurement activities while ensuring smooth day-to-day office operation and effective collaboration with internal and external stakeholders.

You will:

Provide operational and administrative support for meetings document circulation and other office activities.

Coordinate schedules for supervisors including meetings with internal teams government counterparts external stakeholders and visiting missions.

Organize meetings workshops training sessions press conferences and staff events ensuring appropriate logistical arrangements.

Coordinate the use of conference facilities at the Thailand Resident Mission and support events organized by other departments and project teams.

Maintain updated information on meeting and conference venues near the Resident Mission for official functions.

Support institutional procurement activities in accordance with established guidelines and assigned responsibilities.

Serve as an alternate custodian for fixed assets ensuring accurate inventory records and compliance with asset management procedures.

Conduct periodic physical inventory counts and support the disposal of obsolete or unserviceable assets.

Liaise with service providers and vendors to ensure service quality and assist in identifying and evaluating new vendors.

Provide backup support to other administrative staff during absences.

Perform other duties as assigned and reflected in the annual work plan.