Human Resources Administrator – Academic HR

Agency

Department

Tarleton State University a distinguished Doctoral National Comprehensive University invites applications for the position of Human Resources Administrator - Academic HR in the Division of Human Resources. As part of a vibrant academic community dedicated to excellence in teaching research and service this role offers the opportunity to contribute meaningfully to a university that values innovation collaboration and inclusive growth. Join us in advancing knowledge and transforming liveson campus and beyond. Tarleton State University continues to grow its impact across Texas with four distinct campuses located in Stephenville Fort Worth RELLIS-Bryan and Waco along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community Stephenville provides a vibrant and welcoming atmosphere.

No matter where youre locatedon campus or onlineyou are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

The Opportunity: The Human Resources Administrator Academic HR serves as the institutional subject matter expert for faculty and academic personnel HR functions while also supporting critical staffing and compensation processes within Talent Acquisition. The position provides comprehensive guidance consultation and operational support for academic personnel actions across colleges and units ensuring compliance with Texas A&M University System (TAMUS) policies state highereducation regulations and institutional standards.

Reporting within Talent Acquisition this role supports staffing actions including offer letters job changes salary adjustments and hiring documentation for academic positions. The Administrator collaborates with the Provosts Office Human Resources Division of Health Sciences and departmental administrators to ensure accuracy alignment and compliance in academic HR operations.

The position supervises a small team responsible for academic HR processing and workflow coordination promoting consistent and effective service delivery.

Position is in office at the Stephenville Campus with work hours of Monday to Friday from 8:00am to 5:00pm or as work requirements indicate. Position may require work responsibilities outside of normal business hours. Work hours may vary during peak season. Serves as Campus Security Authority (CSA). Hybrid work options may be available after training period.

Essential Duties and Responsibilities

Academic HR Operations & Lifecycle Management 30%

• Manages faculty and academic personnel actions including hiring offer letters appointment letters onboarding reappointments and job changes.

• Oversees complex faculty processes such as promotion & tenure (P&T) workload adjustments and academic appointment actions.

• Ensures academic HR data accuracy and compliance in Workday and related systems

• Coordinates academic staffing actions requiring alignment with The Texas Higher Education Coordinating Board (THECB) SACSCOC and TAMUS regulatory requirements

• Maintains auditready academic personnel files in accordance with state federal and System guidelines.

Talent Acquisition and Staffing Support 20%

• Prepares and processes staff and academic offer letters ensuring consistency with compensation guidelines and institutional standards.

• Supports job changes reclassifications salary actions and staffing requests for academic units.

• Conducts compensation reviews and salary audits for equity compression and market competitiveness.

• Ensures hiring documentation meets state and System requirements for academic roles.

• Partners with TA to ensure efficient action routing and timely processing for academic searches.

Team Leadership & Workflow Oversight 20%

• Supervises a team responsible for academic HR operations delegating tasks monitoring workloads and ensuring highquality service delivery

• Provides coaching performance support and development opportunities.

• Establishes priorities and ensures consistent adherence to standards and deadlines.

Strategic Support & Process Improvement 15%

• Evaluates academic HR and staffing processes and recommends improvements aligned with institutional goals

• Supports crossfunctional initiatives to streamline academic and staff workflows.

• Assists with implementation of new HR processes systems or compliance requirements.

Consultation Training & Campus Support 10%

• Advises deans department chairs and academic administrators on academic HR policies hiring processes and faculty lifecycle actions

• Designs and delivers training sessions for academic departments on Workday recruitment faculty actions and lifecycle processes.

• Maintains guidance materials manuals and reference tools for campus partners.

Compliance Communication & Policy Guidance 5%

• Ensures adherence to TAMUS policies institutional procedures and state/federal regulations.

• Assists with policy development and revision related to academic and staffing processes.

• Supports HR leadership with research analyses and special projects including Workday troubleshooting for academic action.

Minimum Qualifications

Required Education and Experience

• Bachelors degree or equivalent combination of education and experience.

• Seven (7) years of related experience

Required Knowledge Skills and Abilities

• Strong working knowledge of academic HR practices faculty lifecycle processes and associated regulations.

• Ability to interpret and apply HR policies and procedures in an academic environment.

• Proficiency with word processing spreadsheet database and presentation software.

• Strong interpersonal communication planning and organizational skills.

• Ability to collaborate effectively with diverse groups and manage multiple priorities.

• High level of professionalism confidentiality and attention to detail.

Preferred Qualifications

• At least three (3) years of academic HR experience

• Experience with HRIS systems (Workday preferred) and faculty lifecycle processes.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range: The target base annual salary range is $72870 up to $85000 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Pageoffers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.