Orientation & Pre-College Programs Coordinator

Required Education: Bachelors Degree

Skills:

• Strong understanding of college admissions policies procedures and academic programs.
• Familiarity with standardized testing (PSAT SAT ACT) and other college readiness benchmarks.
• Knowledge of student recruitment strategies including marketing and outreach best practices
• Excellent verbal and written communication skills for engaging with students families and stakeholders
• Strong interpersonal skills with the ability to build rapport and maintain relationships
• Ability to work independently and collaboratively within a team-oriented environment
• Ability to travel frequently for recruitment events and high school visits
• Ability to maintain professionalism and confidentiality in all interactions

Certifications:

• Valid drivers license

Working Conditions:

• Ability to sit or stand for extended periods during presentations fairs or interviews.
• Use of computer and telephone for extended periods.
• Must be able to bend lift stoop and carry materials as needed.
• Ability to engage in repetitive motions (e.g. typing data entry).
• Standard office environment with frequent interactions across departments and with university officials
• May experience periods of high pressure due to deadlines and peak admissions cycles.
• Frequent travel required for recruitment events high school visits and college fairs
• Must be willing to work extended hours including evenings and weekends especially during peak admissions periods.
• Regularly required to speak in front of large groups including students parents and community members.
• Must be able to work effectively and professionally with a wide range of constituencies.

Departmental Preferences: None

Supervision: None

Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

The Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state nation and world. We provide support to incoming domestic and international freshman transfer and high school concurrent students as they navigate the college application and decision process. Additionally we partner with faculty/staff parents counselors and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational service involvement and community experiences.

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members including having emotional intelligence and self-awareness. Transparency professionalism and thoughtfulness in communication.

Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly welcoming and approachable. Commitment to collaboration and to being a team player with a positive attitude.

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management OAR and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices making creativity a priority.

Scope of Position/Essential Duties: Reporting to the Division of Enrollment Services this position is responsible for identifying attracting and enrolling prospective students through a variety of recruitment and outreach efforts. The role serves as a key representative of the institution building meaningful relationships with students families high school counselors and community partners.

• This position supports the Orientation and Pre-College Programs team by leading recruitment initiatives developing targeted communications and advising prospective students throughout the admissions and enrollment process. The role designs and produces recruitment materials attends recruitment fairs and supports year-round Orientation programs for freshman transfer and concurrent students.
• Serving as a liaison between the Office of Admissions and Recruitment (OAR) academic colleges faculty Information Technology and local regional and national partners this individual ensures coordinated and student-centered enrollment efforts. The position also serves as a primary resource for prospective concurrent students guiding them through the admissions process and facilitating application enrollment and orientation procedures.
• Additional responsibilities include reviewing applications conducting interviews collaborating with the admissions team to make informed admission decisions maintaining accurate records and supporting college readiness initiatives through strategic event planning and outreach.
• Serves as the primary point of contact for prospective concurrent enrollment students from initial inquiry through enrollment providing personalized guidance and support throughout the admissions process
• Advises prospective concurrent students on admissions requirements assist with application completion and schedule individual or group meetings as needed
• Serves as the direct academic advisor alongside another coordinator for concurrent students each semester they are admitted and want to take coursework with OU.
• Represents the institution at college fairs high school visits community events and on-campus programs to promote awareness and interest
• Plans coordinates and participates in on- and off-campus recruitment and yield events including information sessions and presentations for prospective students families and stakeholders in both virtual and in-person settings
• Builds and maintains strong relationships with high school counselors community partners and other external stakeholders
• Reviews and evaluates applications for admission in a timely and accurate manner ensuring adherence to institutional guidelines
• Maintains consistent communication with prospective students via phone email text and CRM to ensure engagement and follow-up
• Collaborates with internal departments such as financial aid academic advising and student services to support a seamless transition for admitted students
• Contributes to the development of recruitment strategies support marketing efforts including publication development and participate in cross-functional project teams
• Stays current on admissions policies academic offerings and campus resources; effectively utilize the institutions Customer Relationship Management (CRM) system to track interactions and manage data
• Assists with New Sooner Orientation for first time freshman transfer as well as concurrent students.
• Performs various duties as needed to successfully fulfill the function of the position