2026-2027 Coordinator of State and Federal Programs

Primary Purpose:
Coordinate and oversee all federal state and compensatory programs for the district to ensure
alignment with district initiatives student needs and compliance requirements. Secure and
manage grant funding collaborate with district staff and external partners and ensure high-
quality program implementation through ongoing evaluation fiscal oversight and continuous
improvement.

Qualifications:
Education/Certification:
Masters degree from accredited university
Valid Texas teaching certificate
Special Knowledge/Skills:
Extensive knowledge of federal and state compensatory programs and grant compliance
requirements
Strong understanding of programmatic and fiscal compliance including allowable uses of funds
documentation and reporting
Ability to interpret legislation policy and guidance from TEA and federal agencies
Knowledge of budgets and accounting principles related to grant management
Proficiency with Excel and database software
Ability to implement policy and monitor effective systems processes and procedures
Strong organizational communication and interpersonal skills
Ability to organize coordinate and evaluate districtwide programs
Experience:
Experience in federal state or special programs management including grant administration and
compliance

Major Responsibilities and Duties:
Program Management:

1. Oversee the planning development implementation and evaluation of all federal and
state compensatory programs to ensure alignment with district needs initiatives student
outcomes and the District Improvement Plan.

2. Collaboratively work with other departments that use federal funding inclusive of Perkins
special education migrant immigrant and English language acquisition on compliance
and budget assistance.
3. Evaluate federal and state legislation projects and programs for grant entitlement and
allocation opportunities relevant to the district including but not limited to Every Student 4.
Succeeds Act (ESSA) Federal Title I II III and IV Programs.
4. Inform the superintendent and district leadership of the implications of current and
pending legislation and funding changes.
5. Lead the drafting development and submission of grant applications program
narratives goals objectives budgets and required assurances.
6. Prepare and submit all standard and competitive grant applications and amendments to
the Texas Education Agency (TEA).
7. Evaluate and approve requests for programs and expenditures using federal or state
funds to ensure allowability necessity and compliance.
8. Conduct ongoing evaluation of all federal and state programs to ensure fidelity of
implementation effectiveness and compliance and make necessary allowable
programmatic or fiscal amendments.
9. Serve as liaison between the district and state federal private non-profits (PNPs) and
community agencies on jointly funded projects.
10. Provide technical assistance and consultation to administrators department
stakeholders and community partners regarding federal and state program requirements
and implementation.
11. Establish and maintain written procedures and internal controls to ensure compliance
with federal and state grant requirements including procurement time and effort
inventory management and financial reporting.
12. Coordinate and support annual risk assessments and corrective actions related to federal
and state programs.

Budget and Inventory:

13. Actively seek additional grant funding opportunities as deemed necessary to support
district priorities and emerging needs.
14. Monitor grant-funded programs and expenditures to ensure compliance with federal and
state regulations timelines and reporting requirements.
15. Ensure fiscal integrity of all federal and state programs through oversight of budgets
expenditures and internal controls.
16. Compile budget projections and cost estimates based on documented program needs
and district priorities.
17. Maintain accurate and complete programmatic and financial records and submit required
reports to TEA and other funding agencies.
18. Ensure compliance with all applicable federal and state laws TEA guidance and local
board policy.
19. Ensure supplement not supplant requirements are met and documented for all
applicable federal and state programs.

Communication:

20. Maintain effective collaborative relationships with district staff students parents and
community members.
21. Use effective communication skills to present complex programmatic and fiscal
information clearly and accurately to a variety of stakeholders.
22. Ensure staff understand roles responsibilities timelines and compliance expectations
related to grant-funded programs.
23. Serve as the districts primary point of contact for TEA monitoring visits desk reviews
and audits related to federal and state programs.

Professional Growth and Development:

24. Engage in ongoing professional learning to remain current on federal and state program
requirements and best practices.
25. Demonstrate leadership through involvement in professional organizations related to
federal and state education programs.
26. Conduct all responsibilities in a professional and ethical manner in accordance with
NBISD Standards of Conduct and the Texas Education Agency Code of Ethics.
Supervisory Responsibilities:
Support supervision and monitoring of federal and state funded staff.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and
peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional
reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress;
frequent prolonged and irregular hours.

Required Experience:

IC