Executive Assistant

Tubize - Belgium

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Location: Tubize Belgium

We say HI*

*Human Intelligence Welcome among Thales Team!

Thales in Belgium is part of an internationally leading technology group in the defence and security aerospace as well as digital identity and security a world characterised by uncertainties we ensure that our customers partners and employees can pursue new paths with confidence. For a future we can all trust.

Say HI* to your career as

Executive Assistant

At Tubize site

In Tubize you will join more than 300 colleagues (and around 100 consultants & temporary workers) recognized by domestic and international partners for expertise on products and solutions such as Radio Frequency (RF) Aeronautical Intercom Crypto Global Solution vehicles integration and Command Control Communications Computers Intelligence Surveillance and Reconnaissance (C4ISR).

In the coming years Thales Belgium plans to increase its footprint in Belgium and abroad.

Today the Group employs more than 1000 people across Thales and customers sites in Belgium. Discover all Thales activities in Belgium here.

Being part of Thales Group Thales Belgium closely works with (1) the Directorate-General for International Cooperation and Development (DGDI) supporting the companys commercial strategy and with the Global Business Units (GBU) managing a specific area of business for the Group on a worldwide scale.

Job summary

The Executive Assistant provides high-level administrative organizational and operational support to the Chief Executive Officer.

She/he plays a key role in coordinating communicating and managing priorities ensuring the smooth and efficient functioning of the executive this role she/he supports not only the CEO but also the members of the Executive Committee (ExCom) with administrative and organizational tasks. She/he maintains close relationships with other assistants within Thales Belgium and the Group to optimize internal organization ensure consistency and synergy in administrative work and promote smooth communication between different entities.

The Executive Assistant position sought is particularly demanding due to the specificities of the Defense and Security sectors in which Thales Belgium operates where the interlocutors are often senior military officials political and public authorities or Belgian and foreign strategic partners. Therefore the candidate must have a thorough understanding of the formal codes and protocols typical of these environments demonstrate great discretion a keen sense of diplomacy and impeccable professionalism in all interactions.

Main Missions

Support to the CEO and certain members of the Executive Committee (ExCom)

Proactively manage the Executive Managements agenda
Organize and coordinate internal and external meetings (preparation logistics follow-up)
Prepare files ahead of meetings to ensure full access to key information
Manage business travel arrangements (travel accommodation expense reports)
Prepare and format presentations reports and confidential documents

Coordination & Communication

Serve as the main point of contact between Executive Management and internal and external parties
Ensure smooth communication with teams partners and customers
Filter prioritize and handle incoming requests

Administration & Organization

Manage and monitor administrative and confidential files
Ensure archiving filing and structuring of information
Participate in organizing internal or institutional events

Cross-Functional Support

Collaborate with various departments (HR Finance Operations etc.)
Anticipate the needs of the Management and propose organizational improvements
Support the Compliance Officer by ensuring respect for and monitoring of internal procedures notably regarding ethics

Skills

Proven experience in a similar role (executive assistant management assistant or personal assistant)
Excellent organizational skills
Strong sense of prioritization
Excellent communication skills both verbal and written
Proficient in office tools (MS Office and collaborative tools)
Autonomy proactivity and a strong service mindset
Ability to thrive in a demanding and structured environment
Ability to obtain and maintain any required national/EU/NATO security clearances.

Languages / Security requirement

Fluent in Dutch and French. English : professional level.

Thales is a global technology leader with more than 83000 employees on five continents. The Group is investing in digital and deep tech innovations Big Data artificial intelligence connectivity cybersecurity and quantum technology to build a future we can all trust.

For more than 20 years Thales has pursued a robust corporate social responsibility (CSR) policy based on the highest international standards. The principles behind this policy are now captured in the companys purpose of building a future we can all trust which was adopted in 2020.

Say HI* Your journey to us

At times of change our international teams are ready to meet the complexity of today with the industry-leading technologies of tomorrow. Will you be part of it We are looking forward to your online application. Great journeys start here apply now!

*Human Intelligence

Required Experience:

Location: Tubize BelgiumWe say HI**Human Intelligence Welcome among Thales Team! Thales in Belgium is part of an internationally leading technology group in the defence and security aerospace as well as digital identity and security a world characterised by uncertainties we ensure that our custome...