Development Associate and Campaign Coordinator
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Summary/Objective
Job Description
About the BSO
Founded in 1881 the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees from the musicians onstage to those behind the scenes.
About the Role
The primary duties of theDevelopment Associateand Campaign Coordinator areto providecomprehensive administrative support to the Chief Development Officer(75%) andto supportCampaign-related activities (25%).
Key Responsibilitiesof the Role
Administrative Supportfor the Chief Development Officer(75%)
Provide comprehensive administrative support to the Chief Development Officer including calendar management meetingand outreachcoordination travel arrangementsexpense managementand document preparation.
Manage and prioritizecommunicationsandconstituentoutreachfor the CDO ensuringtimelyresponses and follow-up actions.
Prepare and organize materials for meetings presentations and reports as needed bythe CDO including tracking and drafting agendas.
Ensuretimelypreparation anddeliveryofbriefings for donormeetings.
Assist CDO in preparing formeetings withtheCEOtheChair of the Board ofTrusteesandother internal/external meetings as needed includingarranging forresearch briefscompilingagendas and other information/materialsasappropriate.
Assist with the Philanthropy Committee of the Board as needed
Play a leadership roleinthe weekly CEO/CDOPrioritiesmeetingwhich manages donor outreach.Maintaintracking system and collaborationwith key members in the departmentandin coordination with the Executive Office.With the CEO/CDO Priorities group and in partnership with the Executive Office coordinate and arrange donor travel trips for the CEO and CDO (New York Florida etc.)
Draft correspondence for outreach emails.
Overseethe CDOs signing ofgift acknowledgment letters on a weekly basis.
Manage allCDOexpense submissions trackingandreporting.
Department Support
Staffand prepareagendas for weekly senior developmentmeetingsand monthlydevelopmentdepartment meetings.
Workclosely with the VP forDevelopmentand Campaign Planning to plan all aspects of seniordevelopmentretreats(twice per year).
Support for Campaign(25%)
Volunteer Supportand Engagement
Assist theCDOandAVPofIndividualPhilanthropyin coordinating and supporting the activities of theEngagement Councils includingagenda setting eventlogistics prospect lists and preparation of all meeting-related materials.
Track allCDOdonormeetings uploading information into Tessitura.
Support the donor portfolio management of leadership volunteers including board members.
Collaborate withDevelopmentevents teamand the individual gift officers to support and help manage event outreach.
Project Support
Collaborate withCDO VP of Development and Campaign Planning andAVPon various projectsaimedto supportCampaign.
Conduct research compile data and prepare reports to supportCampaign as needed.
GeneralAdministrativeDuties
Maintaina high levelof professionalism and confidentiality in all interactions with board members staff and external partners.
Perform other administrative and operationalduties asassigned to support the development and engagement goals of the BSO.
Stock and replenish general office supplies printer paper and other supply orders upon request by colleagues.
Reservemeeting spacesmanagecalendar invitescoordinatecatering and other important tasks.
Coordinating set upofstaff meetings as needed.
Staff development and board eventsupon request.
Required Education and Experience
Qualifications
BS/BA or equivalent
Priorexperience as an Executive Assistantor equivalent ispreferred (1-2 years).
Priordevelopmentexperience or equivalentrequired (1-2 years)
Strong customer service skills donor relations experience preferred.
Strong writing and excellent proofreading skills
Ability to be pro-active
Superior organizational and project management skills and ability to manage multiple tasks in a fast-paced environment
Strong computers skills experience in CRMs preferred
Exceptional attention to detail and an ability to handle confidential materials with discretion
Sense of humor and overall flexibility important
Willingness to work evening and weekends when needed
Position requiressignificanttimeon the Tanglewood Campus in the Berkshires in the summer months
Salary Range: USD
The BSO is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law.
Required Experience:
IC
Key Skills
About Company
The BSO performs more than 100 concerts during the regular season at Symphony Hall. The BSO also performs during the summer at the Tanglewood music center; other BSO-related performances are given by the smaller and lighter Boston Pops orchestra. One of the more prominent orchestras i ... View more
