EA, Globe & International Marketing

Personal Assistant / Executive Assistant

Globe& International Marketing(Universal Music Group)

About Globe

Globe is a global creative and commercial division within Universal Music Group working across recorded music originals marketing sync and artist partnerships. Operating at the intersection of creativity strategy and culture Globe collaborates closely with labels artists managers and international teams to deliver innovative projects and campaigns across the world.

The team works at pace across multiple business areas including Globe Originals Abbey Road Recordings (ARR) and Vertigo with a strong emphasis on collaboration creativity and operational excellence.

About International Marketing

UMGs International Marketing team sits at the centre of global campaign strategy working closely with UK labels and UMGs international territories to maximise the worldwide impact of artist releases. The team leads on global marketing plans outside of the domestic market ensuring campaigns are effectively translated amplified and executed across key territories.

Operating across multiple time zones and markets International Marketing acts as a critical bridge between UK repertoire teams and global affiliates aligning strategy sharing insights and driving commercial growth internationally. The team collaborates with local marketing teams commercial leads digital teams and senior stakeholders worldwide to deliver cohesive culturally relevant campaigns at scale.

This role will sit across both Globe and International Marketing requiring close collaboration with global colleagues and an understanding of how UK-led campaigns are executed and adapted internationally. The successful candidate will support a function that is fast-moving globally connected and commercially focused with regular interaction across UMGs worldwide network.

The Role

We are looking for an experienced proactive and highly organised Personal Assistant / Executive Assistant to support the Globe leadership team and wider function. This isa central rolewithin Globe requiring someone who can confidently manage multiple stakeholders priorities and projects while providing high-level administrative diary and operational support.

The role will primarily support senior leaders across Globe& International Marketingprovidingdedicated PA support.The successful candidate will be comfortable operating in a fast-paced creative environment and will act as a trusted partner to senior stakeholders.

Key Responsibilities

Executive & Diary Support

• Provide comprehensive PA/EA support to senior leaders including diary management scheduling and prioritisation

• Manage complex diaries across multiple time zones for leadership and International Marketing

• Coordinate internal and external meetings reviews and senior leadership sessions

• Act as a key point of contact for senior stakeholders handling correspondence with discretion and professionalism

• Provide support to co-Managing Directors including diary management travel meeting room bookings and greeting guests

Travel & Logistics

• Coordinate all aspects of domestic and international travel including flights accommodation ground transport and itineraries

• Support artists and artist managers across Globe Originals and Abbey Road Recordings with travel andlogistics(e.g. car bookings accommodation)

• Act as a key point of contact for the Globe US Sync team supporting travel equipment needs and general enquiries

Meetings Communication & Coordination

• Attend meetings with artists managers and internal teams when taking clear notes and circulating actions and next steps

• Prepare agendas papers and briefing materials for meetings and presentations

• Produce and circulate weekly communications updates to Vertigo and Abbey Road Recordings teams

• Work closely with the UMG Communications team on official press releases

• Liaise with external PR consultants on external communications and announcements

Creative & Presentation Support

• Design andmaintainhigh-quality PowerPoint and presentation decks for President Globe Globe Originals International Marketing and occasionally Abbey Road Recordings and Vertigo

• Support creation of creative decks for internal and external use including market presentations

Events & Team Engagement

• Lead and support team events frominceptionthrough planning and delivery including guest list management

• Coordinate International Marketing team events and market presentations

• Support scheduling and delivery of team away days bi-monthly birthday celebrations and summer and Christmas parties

• Provide on-site support at Abbey Road Studios or other studios during sessions and events (including hospitality coordination)

Systems Finance & Administration

• Provide administrative support across the Globe ecosystem with particular focus on Globe Originals Abbey Road Recordings and Vertigo

• Coordinate financial administration across these areas including tracking processing and reconciliation where

• Run andmaintainthe Globe Originals slate

• Support all aspects of Uniport for relevant areas of the business

• Maintain and update key information including the President of Globes biography IMDb page and associated materials

• Manage onboarding for new team members

• Support office management tasks including stationery management and liaison with property services

Production Support

• When required provide production assistant support for Globe Originals projects

Skills & Experience

Essential

• Proven experience as a PA or EA supporting senior leaders in a fast-paced environment

• Excellent diary and calendar management skills across multiple stakeholders

• Strong experience coordinating complex travel arrangements

• Advanced working knowledge of Microsoft Outlook PowerPoint Teams Zoom and SharePoint

• Strong organisational skills with exceptional attention to detail

• Clear and confident written and verbal communication skills

• High levelof discretion and ability to handle confidential information

Desirable

• Experience working within music media or a creative industry

• Experience supporting international teams

• Confident creating visually strong presentation decks

• Comfortable working across multiple business areas simultaneously

Personal Attributes

• Proactive adaptable and solutions-focused

• Highly organised with the ability to manage competing priorities

• Calm and professional under pressure

• Approachable collaborative and confident

• Strong senseof ownership and accountability