Manager, Sponsored Programs Rosenstiel School

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The Business Operations Department at the Rosenstiel School of Marine Atmospheric & Earth Science at the University of Miami has an exciting full time position for a Manager Sponsored Programs. The Manager will oversee complex accounts and research awards from pre-award setup to post-award and award closeout to include budget development award management and ensuring all award requirements and deliverables are met while adhering to

University Sponsor State and Federal policies.

Duties and Responsibilities include:

• Supervising six Financial Analyst;
• Assisting in all elements of pre-award and post-award activity including proposal preparation and responsibility for the fiscal administration of all contracts and grants awarded by federal state and other sponsors for departments.
• Ensure that all submissions forwarded to Central Offices are clear and comply with funding program priorities including institution-wide and external policies.
• Assist in the adherence to and execution of budgets in accordance with University budget policies sponsor requirements and federal guidelines and regulations.
• Review and submit research proposals for other Financial Analysts.
• Responsible for the management of a complex portfolio including federal contracts that support the Center for Southeastern Tropical Advanced Remote Sensing station (CSTARS) the Cooperative Institute for Marine and Atmospheric Studies (supported by NOAA) and the NSF Cooperative Agreement supporting the ship operations of the Walton Smith research vessel.
• Assist the Associate Director with the yearly fiscal budget as related to sponsored expenditures faculty salaries staff salaries student support and tuition.
• Create analytical tools and dashboards to more efficiently and effectively disseminate information to stakeholders. Implement processes trainings and support functions to garner engagement and usage of these tools by stakeholders.
• Develop and implement procedures to reduce administrative burden to faculty and maximize efficiencies.
• Develops and makes recommendations for appropriate policies procedures and practices to ensure compliance with financial and administrative management requirements for the functional area/team.
• Ensure high-quality efficient service to the academic community and provide assistance in the planning and implementation of innovative customer service initiatives.
• Directly supervise a team of analysts with responsibilities including but not limited to facilitating budget preparation and variance analysis for projects compilation of data for financial modeling and award close-outs.
• Provides guidance feedback and direction to the Schools research administration staff.
• Responsible for creating and sustaining a collaborative work environment where personnel is treated respectfully ethically and professionally at all times; responsible for building positive and productive relationships with colleagues at all levels and departments across campus.
• Performance at the highest professional level of all other duties as may be assigned by the Senior Business Officer.

Qualifications:

• Abachelors degree in Finance Accounting Research Administration or related field is preferred.
• Demonstrated experience in management and leadership.
• A combination of a strong background with computer application systems accounting and financial analytical skills are critical.
• Minimum five years of relevant professional experience preferably in an academic setting.
• Experience in research administration is highly preferred.
• Ability to work in a complex environment with the skills to manage multiple tasks and deadlines establish priorities set objectives and achieve stated goals.
• Appreciation for organizational subtleties and a high level of discretion.
• Ability to work as a team or independently.
• Excellent oral and written communication skills.
• Excellent computer and organizational skills.
• Strong customer service focus.
• Excellent Excel skills.

CORE JOB SUMMARY
The Manager Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objectiveof increasing sponsored funding levels and the output of funding proposals as well asmaximizing the use and efficacy of existing research funding dollars. Additionally the Manager Sponsored Programs develops and implements policies and methods that are most effective to that end.

CORE JOB FUNCTIONS
1. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
2. Prepares monthly variance reports for programs management and development.
3. Assists in the preparation of grant reports for senior management.
4. Maintains portfolios for private and government grants and funds.
5. Develops and maintains grant allocation systems.
6. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
7. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
8. Creates and oversees budget making recommendations for budget modifications when appropriate.
9. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
10. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelors degree in relevant field required

Experience:
Minimum 5 years of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness engagement and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software technology and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge skills and abilities required for the job.

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