Facility Coordinator with German

Job Description Summary

Job Description

Major Accountabilities

• Manage vendor onboarding requests contracts and compliance processes (TPRM shopping carts cost allocation).

• Coordinate vendor communication offers for additional services and completion tracking.

• Prepare and maintain HSE and GxP documentation throughout contract lifecycles.

• Review finalize and facilitate the signing of contracts with Procurement and internal teams.

• Maintain and audit vendor and contract records in the Novartis database for accuracy and compliance.

• Manage landlord-related charges (rent guarantees discounts) and collaborate on lease adjustments.

• Support cost approvals (CARs) for small facility projects and create purchase orders.

• Oversee POs goods receipts vendor payments taxes and lease documentation.

• Track budgets expenses utilities and assets; provide analytics and reporting to support facility operations.

• Handle administrative tasks ensure GxP service compliance and manage pass-through cost recharges and sub-leasing activities.

Work Experience / Skills Required:

• Administrative routines in FM operations Vendor and Contract management; Finance admin Analytical skills

• Knowledge of legal and regulatory compliance for contracts.

• Understanding of financial principles related to facility management.

• Excellent communication and organizational skills to manage correspondence and deadlines efficiently.

• Proactive and collaborative approach

• SAPAriba

• Education: BSc/BA in Business Administration or Finance

Languages:

• Fluent German and English speaking is essential

Youll receive:
Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program choice of benefits from Benefit Plus Cafeteria in the amount of 12500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card. Find out more about Novartis Business Services: and accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in order to receive more detailed information about the essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

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