Office Coordinator
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Job Location:
Prague - Czech Republic
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Job description
Position Summary:
The position of Office Coordinator is responsible for acting as the face and voice of TransPerfect while also coordinating the overall organization of the office and other company premises as well as providing daily support to the Executive team.
Position responsibilities:
Professionally screen and transfer a high volume of incoming calls
Greet and interact with clients vendors and visitors and coordinate their visit with the appropriate staff member
Responsible for appearance of the reception conference room pantry and common office areas including cleanliness
Scan / upload incoming invoices and send scans to Accounts Payable
Open sort and distribute incoming correspondence
Sign for and track FedEx / UPS / Messenger packages
Prepare refreshments for client meetings (water coffee etc.)
Order office and pantry supplies
Assist with travel itineraries and arrangements
Assist in coordinating and maintaining the office space telephone lists security badges and office keys
Assist with coordinating office events
Perform general office work for Operations HR Recruitment and Managers as needed
Act as a point of contact for equipment/services/operations issues in the office
Create and maintain records ensuring accuracy and validity of information
Maintain calendars schedule meetings and appointments
Record meeting minutes
File and retrieve corporate records documents and reports
Research and analyze data preparing documents for review and presentation by boards of Directors Executives and Committees
Perform support tasks for Senior Executives as needed
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers customers and colleagues
Serve as the main point of contact for building management and local vendors
Provide general administrative support
Work directly with other international offices and teams to assist with project needs
Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
Job requirements
Essential skills and experience required:
Minimum Bachelors degree or its equivalent
Excellent written and spoken communication skills English and Czech
Minimum 1-2 years experience working in a client-facing role (Receptionist Office/Executive Assistant Guest Services or similar)
Creative thinker you are curious and unafraid to ask questions
Hard worker you are industrious and diligent in everything you do
Innovator you are willing to initiate changes and introduce new ideas
Friendly disposition with excellent Customer Service skills and a willingness to be helpful
Ability to independently troubleshoot and drive resolutions to problems
Ability to maintain professionalism in all situations
Proficient in Microsoft Office tools (Word Excel Outlook etc.)
Desired skills and experience:
Strong knowledge of the city of work
Ability to effectively manage time multi-task and handle a high volume of work in a fast-paced environment
Experience working on different databases
Knowledge of additional languages at professional working proficiency
- Prague Praha Hlavní město Czechia
All done!
Your application has been successfully submitted!
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
TransPerfect Translations is a translation, E-Discovery and language services company based in New York City. The company serves clients in many fields, such as film, gaming, legal and healthcare fields. As of 2012, TransPerfect is "the largest privately owned language services provid ... View more
