Assistant Facilities Manager

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Workplace Experience Manager

Corporate Solutions (Integrated Facilities Management)

ROLE AND RESPONSIBILITIES

OVERALL ROLE

This position is responsible for the end-to-end Occupant and Guest Experience within the assigned portfolio with the focus on providing outstanding Experience in the Workplace. With Experience at the core of the gearing of the service delivery workplace activities need as human-centric and engagement focused as possible with team management site operations service contracts sourcing procurement and financial decisions made with this ultimate target of Delight in mind while maintaining safe working practices throughout all we do.

The role acts as point of contact for the JPMC Global Real Estate (GRE) client team regarding Workplace activities at a Site level and supports account initiatives by driving consistent implementation and delivery. A key aspect of this role is engagement interfacing not only with GRE but also other service partners such as Security and Dining Services with Landlords as relevant along with the lines of business and occupants as the ultimate service recipients.

MAJOR RESPONSIBILITIES

Transforming to the Workplace Team of the future

• Develop existing and bring in new talent and capabilities into the Workplace Experience Team
• Introduce technology and digital platforms to enable Workplace Experience team to be mobile and present on the occupant floors
• Promote encourage and support an active and visible Workplace Experience Team
• Creates Occupant Delight
• Has a natural hospitality-orientated communications acumen
• Embedded Go To trusted Workplace partner fostering all-level relationships
• Understands business traits/ cadence/ needs
• Deep Workplace & Surrounding area knowledge
• Shares observations regarding any misalignment to nudge behaviours (incl. data from Workplace Delivery team)
• Single Point of Contact for issues resolution & workplace change within space
• Problem solves & Resets space on the fly
• Acts as basic counsel regarding space needs/options as per Workplace Standards
• Introduce technology and digital platforms to enable Workplace Experience team to be mobile and present on the occupant floors
• Develop an active and visible Workplace Experience Team
• Be part of a highly proactive responsive dynamic and agile team
• Establish direct relationship with the client business units and their neighbourhood community understand their issues display confidence and satisfy needs and requirements of all requests
• Responsible for managing Repair & Maintenance services materials equipments and fixtures
• Monitor service providers performance to ensure contractual obligations are met and exceeded
• Liaise between dining team & facilities for event setup logistics
• Liaise between vendors and users for scheduling work date for managing clients expectations
• Ensure scheduled / ad hoc maintenance work is completed with quality
• Engage floor user by conducting data analysis
• Escalate facilities issues to management team when necessary
• Consolidate feedback to management team regularly for ongoing improvement implementation
• Participate in ad-hoc projects when required

Client/Stakeholder Management (in support of the Country lead/Site Lead)

• Pro-actively develop and manage Client relationships ensuring that expected service levels are achieved
• Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators
• Deliver an exceptional quality of service to the Client as reflected by Client feedback

Leadership / Staff Management

• Actively encourage an environment that supports teamwork co-operation performance excellence and personal success
• Proactively encourage the team to deliver Delight

Operations Management

• Ensure the delivery of all operational requirements as per the client scope of works across site
• Develop and implement operational procedures and performance measures to ensure simplification and accuracy of work methods reliability of systems and consistency
• Support Regional initiatives such as user experience programs JLL system roll-outs regional training programs/workshops and other initiatives as appropriate through driving implementation and consistency across the Region
• Drive Client specific initiatives such technology roll-outs benchmarking best practices etc.
• Ensure operations are aligned to financial processes and controls are adhered to at all times to achieve good financial management.
• Ensure compliance with JLL and client Health Safety Environment and Risk Management policies and procedures
• Ensure data integrity of all systems across the Region and perform audits from time to time
• Ensure meeting or exceeding SLA/KPI scores Hire attract and retain a team of top talented employees and to ensure company standards are met Review and spot-check suppliers/service providers performance to ensure contractual obligations are delivered
• Resolve users complaints and concerns with solutions and follow up
• Manage Vendor Contract database to ensure they are up to date at all times Manage vendor procurement processes and ensure timely contract execution negotiation including preparation of tender documentation and preparation of contracts in accordance with agreed guidelines
• Generate reports and conduct presentations as per the service delivery requirements and overall account management
• Coordinate churn work and minor project works requested by users
• Support with critical out-of-hours issues & participate as a key team member in responses to emergency situations
• Responsible for monitoring and managing staff performance with criteria set in Individual Performance Management
• Resolve users complaints and concerns with solutions and follow up

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

• Excellent verbal and written communication skills as well as presentation skills
• Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements
• Strong analytical organization and administration skills
• A minimum of 5 years in the facility management industry/hospitality industry
• An added benefit would be a Bachelors degree in facilities management building business or other related field; however this is not a must.
• Fluent in Cantonese and English

Critical Competencies for Success (with corresponding I am JLL behaviours)

Client Focus & Relationship Management I Value my Customers

• Demonstrates proactive & professional approach to customer service and stakeholder engagement
• Has a natural hospitality-orientated communications acumen
• Ability to interact with a wide range of client staff including senior levels
• Ability to manage conflict and balance between client and firm requirements
• Has a customer service oriented attitude

People Management and Team Leadership I am a Team Player

• Ability to lead team effectively train them well and promote open constructive and collaborative relationships at all levels

Program Management & Organizational Skills I am Proactive

• Excellent planning & organizational skills to prioritize work and meet tight deadlines
• Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving & Strategic Thinking I am Innovative

• Capacity to deal with ambiguity and solve complex problems effectively
• Analytical proven ability to solve problems using a quantitative approach
• Proven ability to employ holistic approaches and looks at long term solutions

Other Personal Characteristics

• Natural communicator who enjoys engaging at all levels
• Self-motivated and confident
• Exhibits honesty & trustworthiness
• Open to new ideas & willing to challenge status quo
• Works well with diverse teams from various countries/cultures

KEY STAKEHOLDERS

Management Staff

Client Representatives

Client Occupants / End-users

Vendor Staff

DIRECT REPORTS

NA

INDIRECT REPORTS

NA

REPORTING TO

Country Lead / Hong Kong & Taiwan Workplace Experience Cluster Lead

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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