Intellectual Property Operations Specialist

Description -

Role Summary

The IP Operations Specialist exercises advanced subjectmatter expertise across patent trademark and Anaqua (AQX) operations while collaborating closely with crossfunctional partners both within HP and across external vendor and counsel networks. This role applies a high level of independent judgment to drive operational excellence throughout the IP lifecycleincluding docketing renewals filings data integrity and reportingand leads complex multistakeholder projects with minimal oversight. The specialist contributes to the design testing and implementation of AIenabled workflow improvements within the IP addition this role may provide mentoring guidance and technical support to lowerlevel team members to strengthen team capabilities and ensure operational consistency.

Key Responsibilities

• IP operations (patents & trademarks): Oversee endtoend docketing filings renewals/recordals portfolio maintenance and data quality controls in AQX; enforce standards naming conventions and templates.
• AQX functions permissions queues dashboards and release readiness (UAT triage issue resolution); partner with vendor support and IT to deliver fixes and enhancements.
• Annuities governance: Orchestrate the monthly annuity cycle (decisions instructions reconciliations) ensuring accuracy timely execution and auditable records.
• Outside counsel & vendor management: Enforce operating guidelines streamline intake invoicing and document hygiene; resolve issues proactively with clear escalation paths.
• Project & change management: Plan and deliver system upgrades datacleanup initiatives and process changes; manage schedules and stakeholder communications.
• Risk compliance & controls: Ensure adherence to corporate policies confidentiality data privacy and recordsretention requirements across the IP lifecycle.
• Insights & reporting: Build operational dashboards (e.g. cycle time backlog dataquality KPIs renewal status cost drivers) to inform IP leadership.

Qualifications

• Experience: 68 years in IP operations (inhouse and/or top law firm) spanning patents and trademarks; 3 years handson with Anaqua (AQX) including workflow configuration reporting and data stewardship.
• Problem solving & ownership: Operates with minimal direction; anticipates issues and drives resolution endtoend.
• Project management: Proven track record leading crossfunctional initiatives.
• Communication: Exceptional written and verbal skills; can translate operational detail into concise executiveready updates.
• Systems & data fluency: Strong with AQX imports/exports and validation; comfortable with Excel.
• Education & credentials: Bachelors degree; paralegal certificate or equivalent IP credential preferred; Lean/Six Sigma exposure a plus.

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Equal Opportunity Employer (EEO) -

HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information review HPsEEO Policy or read about your rights as an applicant under the law here: Know Your Rights: Workplace Discrimination is Illegal