India Subject Matter Expert (HR Operations)

Job Summary: The India Subject Matter Expert (HR Operations) will serve as the go-to expert for statutory compliance payroll input accuracy and HR operations processes across the organization. The role owns end-to-end execution and advisory support on Indian labour law compliance payroll inputs employee lifecycle management and system/process improvements acting as an individual contributor working closely with HRBPs Global Payroll Legal and business stakeholders.

Key Responsibilities

• Payroll Input Management: Own end-to-end payroll input accuracy and timeliness (new joiners exits salary changes LOP arrears full & final settlements) in coordination with the Global Payroll team ensuring compliance with local laws and resolving any payroll discrepancies in collaboration with Global Payroll team.
• Statutory & Regulatory Compliance:
  • Support POSH Act (2013) compliance Internal Committee (IC) coordination quarterly/annual reporting case management support and mandatory awareness training.
  • Maintain statutory registers and ensure timely filings/returns (PF ECR ESI challans PT returns LWF annual returns under Shops & Establishment) and support statutory/labour audits both internal and by regulatory authorities.
  • Liaise with legal/compliance and external consultants on labour law updates notifications and inspections; act as the internal subject matter reference point for statutory queries.
• Employee Lifecycle Management: Manage onboarding offboarding employee data management and HR documentation including statutory documentation full & final settlement compliance within statutory timelines.
• HR Systems: Maintain and enhance HRIS (Workday & ServiceNow) to improve data quality statutory reporting accuracy and process efficiency; partner with IT on implementation and troubleshooting.
• Process Improvement: Evaluate HR operations processes for automation standardization and compliance risk reduction; recommend and help implement improvements.
• Stakeholder Management: Partner with HRBPs People Advisors Legal Finance and business leaders to ensure statutory and process alignment with business needs.
• Employee Queries: Resolve employee queries on HR operations payroll and policy matters with customer centricity; escalate and collaborate with PA/HRBPs as needed.
• ServiceNow Dashboard / Quality & KPI Management: Track SLA/KPI adherence conduct quality checks and drive continuous process improvement including compliance-risk KPIs (filing delays audit non-conformities).

Qualifications :

• Bachelors degree in HR or Business Administration; MBA/Masters in HR preferred.
• Minimum 57 years of experience in HR operations with demonstrated depth in Indian statutory compliance.
• Strong working knowledge of Indian labour law and statutory compliance PF ESI Professional Tax Gratuity Bonus POSH Shops & Establishment Act and awareness of the new Labour Codes.
• Experience managing or directly supporting statutory audits inspections and government filings.
• Proficient in HRIS (Workday ServiceNow) and MS Office.
• Strong analytical communication and problem-solving skills.
• Ability to manage multiple priorities independently in a fast-paced global environment.

       Personal Attributes

• High integrity and confidentiality (especially with statutory/personal data)
• Detail-oriented analytical and audit-ready mindset
• Self-driven proactive and solution-oriented approach
• Comfortable working independently with minimal supervision

Additional Information :

What we can offer you

• Investment in your development
• Leaders you can count on guided by our Leadership Principles
• Be valued for the unique person you are.
• Never be short of inspiration from colleagues clients and projects.
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture engineering and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So thats where we start and how we work. At Ramboll our core strength is our people and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh diverse and innovative perspectives. We respect embrace and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Equality diversity and inclusion are at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.
All your information will be kept confidential according to EEO guidelines.  

Ready to join us

Please submit your application. Be sure to include all relevant documents including your CV cover letter etc.

Thank you for taking the time to apply! We look forward to receiving your application.

Remote Work :

No

Employment Type :

Full-time