Facilities Officer

Job Summary

Our client in the Real Estate sector is seeking a proactive and detail-oriented Facilities Officer to support the day-to-day operations of assigned properties. The role involves conducting regular building inspections supervising maintenance and repair works managing tenant and contractor relationships and ensuring facilities operate safely and efficiently. The Facilities Officer will also support property rentals by assisting with client tours and onboarding of new occupants.

• Conduct daily inspections of assigned buildings and report findings to management
  

• Supervise all maintenance and repair activities including technicians and contractors
  

• Manage relationships with tenants property owners visitors and service providers
  

• Support leasing activities by collaborating with the Sales & Marketing team
  

• Prepare weekly reports on tenant complaints maintenance issues and ongoing works
  

• Follow up on Common Area Maintenance (CAM) charges and maintain accurate payment records
  

• Monitor and record daily electricity meter readings (common areas lifts pumps)
  

• Prepare monthly diesel surcharge invoices and track fuel storage balances
  

• Coordinate maintenance works with the Property Manager and ensure quality delivery
  

• Escalate tenant concerns promptly for resolution
  

• Ensure consistent water supply across all storage tanks
  

• Enforce compliance with safety regulations and coordinate security measures
  

• Assist with facility budgeting and identify cost-saving opportunities
  

• Maintain monthly procurement lists and supplier databases
  

• Schedule internal and external works and communicate with stakeholders in advance
  

• Supervise on-site works and maintain daily attendance records for staff visitors and contractors
  

• Perform any other duties assigned by management
  

Requirements

Qualifications

• Bachelors Degree or HND in Facilities Management Building Technology Project Management or a related field
  

• Minimum of two (2) years relevant experience preferably in real estate or property management
  

• Strong knowledge of building systems maintenance procedures and facility operations
  

• Excellent communication and interpersonal skills
  

• Good reporting and documentation abilities
  

• Proficiency in Microsoft Office (Word Excel Outlook); property management software is an advantage
  

• Ability to work independently and in a team-oriented environment
  

• High attention to detail with a proactive problem-solving approach
  

• Basic budgeting and cost control skills
  

• Knowledge of safety and compliance regulations
  

• Ability to supervise teams and coordinate third-party contractors
  

• Ability to use hand and power tools safely and effectively.