Project coordinator III

Burlingame, CA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Were looking for a dynamic Business Operations Project Coordinator to energize our core team functions focusing on enhancing employee experience streamlining internal communications and managing essential program logistics. This pivotal role collaborates closely with Wearables Business Operations Leads and cross-functional teams spanning People Product Engineering Design and Finance. The ideal candidate is highly organized proactive and thrives in fast-paced environments an expert at juggling multiple priorities with clarity precision and exceptional attention to detail.

Responsibilities:

Own operations and coordination for employee engagement and team experience programs (planning scheduling vendor/room/tool coordination tracking budgets if applicable and follow-through).
Draft internal communications (updates announcements FAQs) that are clear accurate and aligned to tone and audience.
Drive org-wide programs and projects taking action on key deliverables and keeping stakeholders informed on progress and dependencies.
Compile and polish content for leader presentations.
Support virtual events end-to-end including run-of-show attendee comms invitees day-of execution support and post-event retros.
Leverage AI tools to streamline workflows while applying good judgment on accuracy and confidentiality.
Oversee knowledge management to keep teams informed and connected.

Minimum Qualifications:

More than 5 years of experience in program coordination operations administrative program management or similar roles supporting multiple stakeholders across varying functions and seniority including Sr. Executives.
Demonstrated ability to manage deadlines and dependencies across several parallel workstreams with minimal oversight.
Experience with event logistics (virtual and/or in-person) and operational execution.
Strong written and verbal communication skills; comfortable tailoring messages to different audiences.
Strong organizational skills and attention to detail; proven ability to handle sensitive information with discretion.
Proficiency with common collaboration tools (docs spreadsheets slide tools calendars) and a comfort level with learning new systems quickly.

Preferred Qualifications:

Prior experience supporting teams in a large fast-paced organization with frequent cross-functional collaboration.

Prior experience:

Experience creating high-quality decks and/or light creative support (basic video editing simple graphics) for storytelling.
Demonstrated ability to apply AI tools to improve operational workflows (drafting summarizing tracking templating).

Benefits:

401(k).
Dental Insurance.
Health insurance.
Vision insurance.
We are an equal-opportunity employer and value diversity equality inclusion and respect for people.
The salary will be determined based on several factors including but not limited to location relevant education qualifications experience technical skills and business needs.

Additional Responsibilities:

Participate in OP monthly team meetings and participate in team-building efforts.
Contribute to OP technical discussions peer reviews etc.
Contribute content and collaborate via the OP-Wiki/Knowledge Base.
Provide status reports to OP Account Management as requested.

About us:
At OP we help you harness the power of technology for maximum impact. A technology consulting and solutions company we offer advisory and managed services innovative platforms and staffing solutions across a wide range of fields including AI cybersecurity enterprise architecture and beyond. For nearly two decades weve been challenging the status quo of the consulting industry serving up fresh ingenious thinking through a radically lean structure. Together this strategy delivers unprecedented performance at an unparalleled pace for faster results that propel your business forward.