Graduate Assistant

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queens we are committed to helping people achieve their best. Whether you are beginning your career at Queens or seeking your next opportunity we are here to support you. Visit our Applicant Resources for guidance on applying showcasing your skills and experience and preparing for interviews.

Disclaimer: As part of the application process at Queens University our recruitment system uses Artificial Intelligence (AI) as defined under the Ontario Employment Standards Act to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

This position acts as a resource person and first point of contact for students staff faculty and the general public regarding admissions registration scholarships and awards and graduate program policies and procedures. This position provides support for admissions and/or registration processes including confirming admissions documentation is received and gathering uploading and reviewing the data for applications. This position provides academic advising support to students. This position also performs accounting and general bookkeeping activities including accounts payable accounts receivable expenses award budgets.

Job Description

What you will do
Acts as a resource person and first point of contact for students staff faculty and the general public regarding admissions status of applications registration scholarships and awards degree lists and graduate program policies and procedures.
Provides support for admissions and/or registration processes including confirming admissions documentation is received gathering uploading and reviewing the data for applications entering data into databases generating reports preparing admission letters course registration and maintaining records.
Provides academic advising support to students.
Administers organizes and/or schedules assignments examinations and/or defenses.
Provides administrative support to the department and/or unit such as scheduling meeting coordination room bookings and office supplies.
Supports and tracks accounting and bookkeeping activities within the department such as tracking budgets reimbursements honorariums awards accounts payable and receivable.
Compiles and processes application packages for major external and internal scholarship competitions fellowships and financial awards.

Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree or equivalent.
Required Experience
More than 2 years and up to and including 3 years of experience.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Knowledge and insight of practical methods techniques and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
Provide information to others that requires technical or administrative explanation or interpretation.
Attempts to resolve a difficult or challenging interpersonal situation or overcome resistance to gain.
Adapt messages to meet the needs of the intended audience.
Manage own work and may train and review the work of casual employees work study students and/or volunteers to see commitments through to completion.
Participate in project team meetings and is involved in developing individual and team project plans.
Identify new problems and seeks information and input to fully understand the cause.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Break down concrete issues into parts and synthesizes information succinctly.
Respect diversity and promotes inclusion in the workplace.
Awareness of relevant legislation including Employment Equity Human Rights legislation Treaties sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .