Talent Acquisition Coordinator

The Recruiting Coordinator Exempt Hiring is responsible for delivering a seamless compliant and high-touch candidate and hiring manager experience throughout the recruiting lifecycle. This role supports corporate functions (IT Finance Accounting HR) Sales Field Leadership and other exempt-level roles across the U.S. and Canada.

This position plays a critical role in interview logistics ATS accuracy offer execution background screening coordination and candidate communicationsensuring process discipline data integrity and strong stakeholder alignment in a fast-paced PE-backed environment.

Key Responsibilities

1. Interview & Candidate Experience Management

• Coordinate complex interview scheduling (virtual and onsite) across multiple time zones and senior stakeholders.
• Manage executive-level calendar alignment with professionalism and discretion.
• Serve as the primary point of contact for candidates throughout the interview process.
• Ensure timely high-quality candidate communications that reflect AWPs employer brand.

2. ATS & Process Excellence

• Maintain data integrity in SmartRecruiters  ensuring accurate dispositioning and compliance documentation.
• Track candidate progression against SLAs and time-to-fill targets.
• Partner with recruiters to ensure requisition hygiene status accuracy and reporting reliability.
• Support requisition intake logistics and interview debrief documentation.

3. Offer & Pre-Employment Administration

• Draft and route offer letters for approval.
• Coordinate background checks employment verifications and other pre-employment requirements.
• Monitor completion timelines and escalate issues proactively.
• Partner with HR and onboarding teams to ensure smooth transition from offer to start.

4. Stakeholder & Recruiter Support

• Support Senior Recruiters managing exempt and leadership searches.
• Provide hiring managers with process guidance and timeline transparency.
• Maintain high standards of confidentiality when supporting executive-level roles.
• Identify process improvement opportunities to increase speed reduce friction and elevate experience.

5. Metrics & Continuous Improvement

• Monitor interview scheduling cycle time and offer turnaround SLAs.
• Support reporting needs for weekly TA leadership reviews.
• Contribute to workflow optimization and automation initiatives (e.g. AI scheduling tools standardized templates).

Qualifications :

• 3 years of recruiting coordination or HR operations experience supporting exempt or professional hiring.
• Experience working within an ATS (SmartRecruiters Workday iCIMS etc.).
• Strong organizational and calendar management skills.
• High attention to detail and documentation accuracy.
• Ability to operate effectively in a fast-paced growth-oriented environment.
• Professional communication skills (written and verbal).

Preferred

• Experience supporting leadership or executive searches.
• Experience in multi-site or operationally complex organizations.
• Familiarity with background screening processes and compliance requirements.
• Exposure to AI-enabled recruiting tools (e.g. Paradox or similar technologies).
• Experience in private equitybacked or high-growth environments.

Additional Information :

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• The employee must be able to successfully handle the physical demands of this position which include the following:
• Hours of operation are M-F 8 a.m.- 5 p.m.
• 40-hour work week Primarily sedentary or working at a desk
• Occasionally lift and move 10 -25 pounds
• While performing duties of this job the employee is regularly required to talk or hear
• Proficient literacy
• The employee frequently is required to stand walk or reach with hands and arms

All your information will be kept confidential according to EEO guidelines.

AWPSafety is anEqual Opportunity Employer (EOE). Women minorities veterans and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race color age religion national origin sex sexual orientation gender identity protected veteran status or disability. 

Remote Work :

No

Employment Type :

Full-time