Admin (AO-13780)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

ABOUT ACCESS OFFSHORING:

We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent we also help Australian businesses implement best practice when it comes to building an offshore team.

ABOUT THE CLIENT:

Our client is a trusted national cloud-based provider with over 25 years of experience. We take pride in being dependable ethical accurate and extremely client-focusedhelping business owners manage their finances confidently so they can focus on growth.

JOB SUMMARY:

Were seeking a polished proactive Executive Assistant to support the Director and team in running operations efficiently. This role demands exceptional organisational skills strong communication abilities and a talent for maintaining confidentiality. You will ensure seamless coordination across administrative and client-centric tasks contributing to companys mission of trust precision and excellent service.

KEY RESPONSIBILITIES:

Administrative Support:

Manage calendars coordinate meetings and schedule appointments for the executive(s).
Prepare edit and format documents presentations and reports as needed.
Handle incoming and outgoing correspondence ensuring timely responses and prioritising urgent matters.

2. Communication Management:

Act as a point of contact between executives clients team members and external stakeholders.
Draft proofread and send communications on behalf of the executive(s) as required.
Organise and manage internal and external communications to ensure alignment and clarity.

3. Travel & Expense Management:

Arrange complex travel itineraries including flights accommodations and transportation.
Prepare travel documentation and ensure all logistics are in place for seamless trips.
Manage expense reports reimbursements and budgets related to executive activities.

4. Project Coordination:

Assist in planning and executing company events meetings and projects.
Track deadlines follow up on project progress and provide reminders and updates to the executive(s).
Conduct research compile data and prepare materials to support decision-making.

5. Confidentiality & Discretion:

Handle sensitive information with the utmost confidentiality and professionalism.
Uphold privacy standards in all aspects of communication and documentation.

Requirements

SKILLS & QUALIFICATIONS:

Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and familiarity with project management tools.
Excellent written and verbal communication skills.
Strong organisational and multitasking abilities.
High attention to detail and a proactive approach to problem-solving.
Ability to work independently and collaboratively within a fast-paced environment
Minimum of 3-5 years in an Executive Assistant or similar administrative role ideally supporting senior executives.
Bachelors degree in Business Administration Communications or a related field preferred.

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:

Work from Home Allowance
HMO for you and a dependent
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary

Required Skills:

At least 4 years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus

This is a remote position.ABOUT ACCESS OFFSHORING:We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent we also help Australia...