Championship Services Coordinator

Eugene, OR - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

TrackTown USA is seeking a Championship Service Coordinator to play a central role in building and sustaining TrackTowns volunteer program and accreditation while advancing TrackTown USAs mission to make Eugene Oregon the premier track and field destination in the world.

TrackTown USA Inc. is a non-profit organization committed to setting a standard of excellence in hosting premier track and field events creating a supportive environment for elite athletic performances being a leader in sustainable sport practices and inspiring the next generation of track and field athletes and fans. The organization was responsible for organizing the 2014 IAAF World Junior Championships theand 2025 USATF Outdoor Championships the 2016 IAAF World Indoor Championships in Portland and theand 2024 U.S. Olympic Team TrialsTrack & partnership with USA Track & Field the organization brought the 2022 World Athletics Championships to the United States for the first time. TrackTown delivers the Wanda Diamond Leagues recurring Prefontaine Classic recognized as one of the worlds best track and field meets.

This position is responsible for managing the volunteer and the accreditation database leading recruitment and retention efforts and coordinating all aspects of volunteer operations across TrackTowns portfolio of events. The Championship Services Coordinator will collaborate with TrackTown staff event leads and contracted professionals to ensure seamless volunteer experience from recruitment through event delivery.
Key Responsibilities
Volunteer Recruitment & Retention:

Develop and execute strategies to recruit train and retain a diverse volunteer workforce.
Build relationships with community groups schools and local organizations to expand outreach.
Support Captains and Leads in managing their volunteer teams.

Volunteer and Accreditation Database Management:

Maintain and update the accreditation system volunteer profiles registrations uniform orders shift availability and assignments our volunteer system.
Ensure data accuracy for compliance release forms and reporting.
Generate reports to monitor engagement participation and trends.

Event Workforce Coordination:

Oversee on-site volunteer operations including check-in training and scheduling.
Plan workforce meals activities and recognition efforts to enhance volunteer experience.
Collaborate with event staff to ensure smooth integration of volunteers into event operations.

Qualifications:

Bachelors degree or equivalent professional experience.
13 years of volunteer management or workforce coordination experience preferably in sports nonprofits or events.
Strong computer skills: proficiency in Microsoft Excel required.
Experience with volunteer management software preferred.
Excellent organizational skills with attention to detail and ability to manage multiple priorities in a fast-paced environment.
Strong interpersonal and customer service skills with the ability to work effectively with volunteers and staff at all levels.
Self-starter with proven ability to lead projects and meet deadlines.
Willingness to work extended hours including evenings weekends and holidays as required for event coverage.

As the Championship Services Coordinator you will play a vital role in creating memorable experiences for volunteers and contributing to the success of world-class track & field events. Youll help shape a program that connects community members with the global stage of athletics while working alongside a passionate team committed to excellence.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation age disability gender identity marital or veteran status or any other protected class.

Required Experience:

Develop and execute strategies to recruit train and retain a diverse volunteer workforce.
Build relationships with community groups schools and local organizations to expand outreach.
Support Captains and Leads in managing their volunteer teams.

Volunteer and Accreditation Database Management:

Maintain and update the accreditation system volunteer profiles registrations uniform orders shift availability and assignments our volunteer system.
Ensure data accuracy for compliance release forms and reporting.
Generate reports to monitor engagement participation and trends.

Event Workforce Coordination:

Oversee on-site volunteer operations including check-in training and scheduling.
Plan workforce meals activities and recognition efforts to enhance volunteer experience.
Collaborate with event staff to ensure smooth integration of volunteers into event operations.

Qualifications:

Bachelors degree or equivalent professional experience.
13 years of volunteer management or workforce coordination experience preferably in sports nonprofits or events.
Strong computer skills: proficiency in Microsoft Excel required.
Experience with volunteer management software preferred.
Excellent organizational skills with attention to detail and ability to manage multiple priorities in a fast-paced environment.
Strong interpersonal and customer service skills with the ability to work effectively with volunteers and staff at all levels.
Self-starter with proven ability to lead projects and meet deadlines.
Willingness to work extended hours including evenings weekends and holidays as required for event coverage.

Required Experience: