Field Administrative Assistant

Thalle Construction Co. Inc. is pleased to announce a career opportunity for a Field Administrative Assistant on the Central Everglades Planning Project (CEPP) Everglades Agricultural Area (EAA) A-2 Reservoir in Palm Beach County Florida. This project marks the largest contract in the Jacksonville Districts history valued at $2.87 billion. Thalle will oversee the construction of a 17.75-mile embankment dam and associated structures. This project offers potential Project Team members a valuable opportunity to broaden their professional experience and advance their careers throughout its duration. The CEPP plays a vital role in Everglades restoration aiming to enhance ecosystem health improve water storage and increase resilience to climate change.

Thalle established in 1947 is a heavy civil construction company with a corporate office located in Hillsborough NC and a regional office in Alvarado Texas. Thalle currently has active heavy civil construction projects spanning from New York to South Florida to Texas and continuing to expand our geographical footprint. Our diverse and expansive project scope of heavy civil infrastructure projects incorporates all degrees of civil construction that includes but is not limited to; Conventional Concrete Roller Compacted Concrete and Earthen Dams Navigational Waterway Locks Reservoirs Large Diameter Underground Utilities Treatment Facilities Landfills Site Work Mass Soil & Rock Excavation Coal Ash Closures DOT Highway & Bridge Construction and on demand emergency services etc.

We are a proud representative of The Tully Group (Tully) who was established in 1921 and developed into one of the nations largest privately held family-owned construction firms. Tullys corporate office located in New York City has provided an opportunity to develop and sustain a long history of heavy civil projects in the Metro New York Area and New Jersey. Visit for more information.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits including Major Medical Dental Vision Short and Long-Term Disability generous PTO paid company holidays Life Insurance and 401K with a company match and more! Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer E-Verify and Drug Free Workplace.

Location: Wellington FL

Job Title: Field Administrative Assistant

Salary: Competitive compensation package based on experience.

Essential Duties and Responsibilities:

• Provide clerical and administrative support to project management team
• Assist with weekly payroll processing timecard review and data entry.
• Verify employee hours job codes and phase codes for accuracy.
• Coordinate with HR and Accounting to assist with new hires.
• Maintain organized project files (digital and physical).
• Assist with onboarding documentation and employee paperwork.
• Communicate with field staff regarding payroll discrepancies or missing information.
• 2 years of administrative payroll or clerical experience (construction industry experience a plus).
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and accuracy in data entry.
• Bilingual (English/Spanish) is a plus.
• Perform routine clerical and administrative tasks including drafting correspondence organizing paper and electronic files and providing information to callers.
• Receive and distribute a high volume of office mail daily including emailed invoices USPS UPS and FedEx deliveries.
• Direct incoming phone calls and ensure proper routing.
• Issue and enter project-assigned field purchase orders (POs).
• Collect and enter Bills of Lading (BOLs) and delivery tickets.
• Provide remote IT assistance under the guidance of third-party IT support.
• Support executives management and various departments with special projects.
• Perform other duties as assigned by Project Management.

Education and/or Work Experience Requirements:

• Bi-Lingual candidates are strongly preferred. (English and Spanish)
• Background in Microsoft Excel Word and Outlook.
• Ability to perform sustained activities in an office setting.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA FMLA and other federal state and local standards including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular punctual attendance consistent with the ADA FMLA and other federal state and local standardsMust be able to lift and carry up to 50 lbs
• Must be able to talk listen and speak clearly on telephone.
• Must be able to follow directions
• Must be able to communicate effectively