Executive Assistant
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Job Location:
Catonsville, MD - USA
Yearly Salary:
$ 60000 - 75000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Location:
Charlestown by Erickson Senior LivingJoin our team as an Executive Assistant supporting the Executive Director of our Continuing Care Retirement this role you will independently manage communications correspondence issue resolution scheduling travel arrangements and resident/vendor requests.
What we offer
- A culture of diversity equity and inclusion which builds on our mission vision and values
- Medical dental and vision packages including an annual reimbursement for qualified wellness expenses personal health coaching and telemedicine options
- Onsite medical centers providing wellness visits and sick care for all team members over 18 years of age
- PTO Plans PLUS company paid volunteer hours for eligible team members in accordance with applicable state law.
- 401k for all team members 18 and over with a company 3% match
- Growth Opportunities grow with the company as we open new communities and expand on our existing ones!
- Education assistance certification reimbursement and access to over 6000 courses through our online learning library designed to enhance your current skills and build new ones
Compensation: commensurate with experience ranging from $60000 - $75000 annually
How you will make an impact
- Answer and screen all incoming calls emails and voice mail for the Executive Director
- Scheduling board meetings preparing meeting agendas and organizing supporting documents/materials (board packets)
- Greets residents and other walk-in visitors. Manage traffic flow and access to Executive Director and provide direct assistance to walk-in visitors when appropriate
- Address and resolve various community/resident issues as appropriate with minimal direction from the Executive Director. Escalate or refer issues to the appropriate person as needed.
- Acts as a liaison between Executive Director and personnel outside companies and residents
- Manage the calendar of the Executive Director scheduling meetings and conferences and handle shifting priorities and conflicts as they arise
- Process departmental mail and ensure that appropriate follow-up and prioritization occurs on all other correspondence
- Prepare and type the minutes of staff meetings and maintain intra- and inter-departmental communications.
- Gather maintain and send timesheets for all department personnel.
- Coordinate travel itineraries including air and ground transportation and hotel accommodations
- Maintain files and data storage set up conferences and meeting rooms as needed and process expense reports.
What you will need
- Proficient in Microsoft Office Suite and Google Workspace
- Minimum 3 years of executive administrative support
- High level of organization to manage complex scheduling and multitasking
- Assist in drafting and distributing meeting agenda and materials for board members
- Strong verbal and written communication for managing emails phone calls and resident correspondence
- Comfortable working in an environment with competing deadlines and shifting priorities
- Experience in a retirement community or nursing facility preferred
Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.
Charlestown is a beautiful 110-acre continuing care retirement community located in Catonsville Maryland a suburb of Baltimore. Were part of a growing national network of communities managed by Erickson Senior Living one of the countrys largest and most respected providers of senior living and health care. Charlestown is dedicated to fulfilling our promises of a vibrant lifestyle financial stability and focused health and well-being services for those who live and work with us. As part of our team youll enjoy flexibility and work-life balance to meet your personal and professional goals and we are committed to providing you with opportunities to learn and grow.
Erickson Senior Living its affiliates and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race color religion sex age national origin marital status veteran status mental or physical disability sexual orientation gender identity or expression genetic information or any other category protected by federal state or local law.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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