Executive Assistant
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Job Location:
Glen Allen, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
LifeSpire of Virginia is seeking an Executive Assistant to support our Home Office Team in Glen Allen VA! Please apply if interested.
Executive Assistant
Position Summary
The Executive Assistant provides high-level administrative and organizational support to the Chief Operating Officer (COO) and Vice Presidents (VPs). This role serves as a central coordination point for executive schedules communications and operational needs ensuring leaders are able to focus on strategic priorities.
The ideal candidate is highly organized proactive and an excellent communicator who anticipates needs manages competing priorities with professionalism and maintains strict confidentiality at all addition to traditional executive support this position is responsible for managing the organizations contract management system and supporting general office operations.
Principal Duties and Responsibilities
Executive Support
Provide comprehensive administrative support to the leadership team specifically the COO and VPs
Manage complex calendars schedule meetings and coordinate logistics across multiple executives
Prepare proofread and distribute correspondence reports presentations and meeting materials
Attend leadership meetings record minutes and track follow-up items
Maintain discretion and confidentiality related to executive and organizational matters
Contract Management
Administer and maintain the organizations contract management system
Track contract lifecycles key dates renewals and expirations
Ensure contracts are properly maintained organized and accessible
Coordinate with internal stakeholders to support contract review and execution workflows
Office & Administrative Operations
Order and maintain general office supplies
Assist with office coordination and administrative processes
Support special projects and initiatives assigned by senior leadership
Provide backup support to the C-Suite Executive Assistant
Required Knowledge Skills and Abilities
Exceptional organizational and time management skills
Proactive detail-oriented and solutions-focused mindset
Strong proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint)
Excellent written and verbal communication skills
Ability to work collaboratively with internal and external stakeholders
Ability to prioritize multiple tasks and perform effectively in a fast-paced environment with frequent interruptions
Minimum Education Training and Experience
5 years of administrative and operations experience with progressive responsibility supporting senior leadership
Demonstrated success building consensus and strong working relationships among managers partners and team members
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Join the LifeSpire Team - Where Lives Are Transformed and Careers Thrive! At Lakewood, a respected regional leader in senior care, located in the heart of Richm...
