Workflow Manager

MDW Associates is currently seeking a Workflow Manager to support the Office of the Secretary of War Research & Engineering (OUSW(R&E)). Specifically this position supports the Critical Technology (CT)Directorate leadership. The ideal candidate will be a self-starter who has a demonstrated ability to work as an integrated member of a team to achieve mission objectives. The role is located in Arlington Virginia.

The Workflow Manager may perform a combination of some or all of the following job duties:

• Review reports and associated correspondence packages for completeness structure content and format; ensure sufficiency of product (i.e. that the product is responsive to the originating request); review products for clarity and readability; maintain awareness of all tasks within the organization proactively seek out the status of each task and engage throughout organization to drive tasks to timely completion; analyze information from a variety of acquisition and program sources; draft review and edit documents and preparing reports.
• Monitor the Correspondence and Task Management System (CATMS) database to ensure all taskers are handled and triaged appropriately and in a timely manner
• Ensure that senior leadership decisions are clearly communicated via correspondence prepared for signature; determine the acceptability of documents based on composition coordination and logical analysis; monitor workload and precedence of tasks to direct prioritized changes to documents and routing based on rational well-founded priorities
• Evaluate based on the knowledge of the R&E organization/assigned office tasks for completion within defined suspense dates proactively track those actions for completion and follow up as needed with the assigned office to drive tasks toward completion
• Consistently meet deadlines manage priorities and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense Deputy Secretary of Defense the Military Departments Joint Staff Defense Agencies Government Accountability Office (GAO) Office of Inspector General (IG) Combatant Commands US and foreign industry Office of Management and Budget (OMB) and Congress. The Subcontractor shall draft documents for review by senior leadership; compose correspondence and memoranda requiring independent judgment as to content ensure correspondence accuracy format spelling and grammar; assemble enclosures attachments and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence approval and signature
• Route correspondence in accordance with approved distribution codes or other designated routing lists
• Develop and maintain policies and standards to ensure records management programs comply with all applicable federal laws and agency regulations
• Assist senior members of the staff overseeing all correspondence activities and statuses including DoD directives and issuances pertinent to assigned office

Required Skills & Experience:

• A minimum of 10 years recent and relevant experience as a Workflow Manager is required
• Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking initiative problem solving and professional judgment is required
• Experience and skills in providing correspondence management and coordination management support is required
• Top Secret required with SCI eligibility

Preferred Skills & Experience:

• Experience with the OSD Correspondence and Task Management System (CATMS) is desired.
• Demonstrated experience working collaboratively on teams is highly desired.
• Experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government Military (DoD Flag / General Officers) or Private Sector is desired.
• Background in NARA requirements for records management is highly desirable

Education Requirements:

• Bachelors Degree

Security Requirement(s):

• Candidates for this position must hold an active Top-Secret clearance with SCI eligibility

Company Description

Incorporated in 2012 MDW is a small business headquartered in McLean VA with offices in Huntsville AL. We provide Federal government clients with consulting management services advisory and assistance services decision support strategic planning process planning and improvement task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments exceptional analysis prudent advice direct communication and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates LLC (MDW) is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race religion color sex national origin age marital status covered veteran status mental or physical disability pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented ethical and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

• All your information will be kept confidential according to EEO guidelines.

Required Experience:

Manager