Administrative Assistant

The Experience Youll Create:

• Greet all guests professionally and courteously creating a warm and welcoming environment.
• Notify appropriate team members of guest arrivals.
• Answer company phones and route messages accurately and in a timely manner.
• Maintain a clean organized and presentable reception and lobby area at all times.
• Act as a brand ambassador by embodying Continentals mission values and service standards.

• Perform daily walkthroughs of the Innovation Center to identify cleanliness safety or maintenance needs.
• Coordinate with building management and external maintenance vendors as needed.
• Conduct weekly documented facility evaluations and prioritize follow-up actions.
• Complete routine midday restroom checks to ensure supplies are fully stocked.
• Monitor and maintain office equipment including copier.
• Manage office supply ordering and inventory.
• Design and execute office engagements that support culture growth.
• Maintain inventory of guest kitchen smallware and refrigerators including bi-weekly cleanouts.
• Manage food service licenses including annual renewal coordination and documentation.

• Sort and distribute incoming mail and packages.
• Create FedEx shipment labels and manage the FedEx account.
• Process office invoices code appropriately and submit to Accounts Payable.
• Process employee business card requests via Smartsheet.
• Submit badge activation and replacement requests to IT for new hires or lost badges.
• Maintain SOP documentation and assist with updates as needed.
• Support calendar management and administrative tracking when applicable.

• Design and print food signage for events as needed.
• Assist the Staffing Department with on-call staff scheduling every Monday and Friday.
• Support event preparation and execution including serving as an Event Manager on weekends when required.
• Assist the President of the Dining & Hospitality Group with special projects.
• Provide administrative and operational support for Events Group initiatives as needed.
• Support event-related needs such as starting music for tastings when applicable.

Ingredients for Thriving:

• A collaborative service-driven professional who thrives in a team environment.
• A proactive problem-solver who takes pride in maintaining a polished guest-ready space.
• Highly organized detail-oriented and comfortable juggling multiple priorities.
• Someone who enjoys building relationships and values open communication.
• Interested in growing within a dynamic hospitality organization.

• Bachelors degree completion required.
• Strong proficiency with Microsoft Office and electronic communication tools; experience managing calendars in Microsoft Outlook strongly preferred.
• Excellent organizational and time management skills.
• Positive attitude with the ability to work across all levels of management.
  
  

Savor the Benefits:

• Health Coverage Medical Dental and Vision
• Voluntary Life/AD&D Short-Term and Long-Term Disability Critical Illness
• 401(k)
• Generous Paid Time Off
• Paid Parental Leave
• Wellness Programs
• Additional Perks