Program Manager Graduate Medical Education

This is a hybrid position with an onsite requirement of 3 days per week.

Job Summary

Partners with the physician Program Director to manage the Graduate Medical Education (GME) Program according to standards of the applicable accreditation agency and Corewell Health GME Leadership. The Managers leadership role is critical to the success of the program. He/she manages the day-to-day operations of the program and the personnel needs of the trainees. He/she serves as liaison between Residents Fellows Faculty other staff members and the accrediting agency. He/she spearheads the annual process of recruitment program orientation organizing and maintaining academic files scheduling rotations sending and promoting timely evaluations summarizing duty hour reports scheduling didactic presentations proctoring exams arranging for exams arranging graduation preparing for annual accreditation reports and periodic site visits and communicating with alumni.

The Program Manager must demonstrate initiative resourcefulness and strong organizational and problem-solving skills in identifying and leveraging all available system resources to manage the training program. The Program Manager effectively interacts with national accrediting organizations professional organizations and other teaching hospitals locally regionally and nationally. Across Corewell Health the Program Manager develops effective collaborative working relationships with multiple entities including the GME system and regional offices clinical departments and both employed and voluntary physician Faculty.

The Program Manager must be competent in organizing and independently prioritizing work anticipating needs establishing/improving procedures and systems and ensuring orderly and timely work flow. The Program Manager must have excellent problem solving and logistical skills to facilitate requirements and accountability of the GME Program. The Program Manager maintains strict privacy in handling large amounts of confidential information and is able to work under minimal supervision.

The GME Program Manager partners with the Program Director in accreditation efforts educational programming and management of residents/fellows.

Essential Functions

Accreditation & Compliance

• Partner with the Program Director to obtain and maintain program accreditation and proactively address any risks or deficiencies.
• Serve as the programs subjectmatter expert on accreditation and regulatory requirements (e.g. ACGME and other applicable bodies); ensure ongoing compliance and documentation.
• Prepare submit and maintain all required accreditation materials including annual program reports surveys selfstudies milestone data and responses within ACGME systems.
• Coordinate and prepare for accreditation CLER and site visits in collaboration with the GME Office.
• Stay current on accreditation standards and best practices through ongoing professional development.

Recruitment & Orientation

• Partner with the Program Director to develop and implement recruitment strategies materials and processes.
• Manage the full annual recruitment cycle including application management interview coordination ranking support and match processes using ERAS NRMP and related platforms.

Program Operations & Administration

• Manage daytoday operations of the GME program to ensure efficient organized and compliant program delivery.
• Coordinate educational activities including conferences didactics meetings and events; prepare agendas materials and documentation.
• Maintain accurate trainee and program data within designated GME systems ensuring confidentiality and data integrity.
• Support development and maintenance of program policies manuals goals objectives schedules and agreements with external rotation sites.
• Monitor and report duty hour compliance evaluations milestones and other required program metrics.
• Prepare reports and documentation for Program Evaluation Committee Clinical Competency Committee and other required reviews.
• Manage program expenditures within budget and process financial documentation as needed.

Resident/Fellow Administrative Oversight & Support (NonClinical)

• Provide administrative oversight and support for residents and fellows throughout the training lifecycle.
• Serve as a primary nonclinical resource for residents/fellows supporting professionalism wellness timeoff tracking and compliance with program requirements.
• Monitor licensure certification educational funds and immigrationrelated requirements as applicable.
• Coordinate graduation processes and collect required documentation including letters of recommendation and alumni records.

Leadership Communication & Collaboration

• Serve as liaison between the Program Director GME Office faculty trainees hospital leadership and external organizations.
• Communicate clearly and professionally with residents fellows faculty and stakeholders regarding requirements deadlines and program expectations.
• Represent the program at institutional meetings and committees; act on behalf of the Program Director within established authority when appropriate.
• Mentor and support new Program Managers and contribute to continuous improvement initiatives across GME.
• Promote service excellence quality improvement and Corewell Health leadership behaviors.
• Perform other related duties as assigned.
• Maintain program recruitment websites and databases.
• Coordinate onboarding and orientation for incoming residents and fellows; provide logistical support for visiting trainees throughout the year.

Qualifications

Required

• Bachelors Degree in healthcare education business or related field or combination of education and significant medical education experience

Preferred

• 3 years recent progressive responsibility in an educational medical office or service environment; graduate medical education experience

• CRT-Training Administrators of Graduate Medical Education (TAGME) - upon hire

About Corewell Health

As a team member at Corewell Health you will play an essential role in delivering personalized health care to our patients members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators leaders and innovators that continue to build on one shared mission statement - to improve health instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.