Executive Assistant Human Resources

AT LIFENET HEALTH YOU ARE THE ADVANTAGE

Every day YOU help us to save lives restore health and bring hope to patients and families around the world. At LifeNet Health we cultivate growth innovation and collaboration where your contributions drive solutions that benefit humanity.

Together we are united by a mission greater than ourselves a purpose rooted in healing.

ABOUT THIS JOB
Location: Virginia Beach VA (on-site)

Department: Human Resources

Schedule: Monday Friday 8:15 a.m. 5:00 p.m. (ET) overtime as needed

Clinical Status: Non- clinical

HOW YOULL MAKE AN IMPACT
The Executive Assistant will perform various complex and confidential administrative related functions in support of corporate level personnel/functions as assigned. Serve as primary point of operational and administrative support for the Executive Leadership Team member of the designated department. Coordinates meetings activities and events; performs various secretarial functions; and assists with other administrative functions as needed and directed by the designated department head.

Your work will have purpose every single day contributing directly to life-changing outcomes.

WHAT YOULL DO

• Administrative Support: Perform various administrative functions to include scheduling appointments and maintaining the ELT members calendar(s); arrange travel and accommodations for ELT member(s) clients and business associates; type memos and other written correspondence. Track ongoing projects and outstanding action items. Triage and prioritize daily demands to ensure urgent high priority matters are handled in a timely manner. Manage problems to their resolution and coordinate with appropriate resources as needed. Act as a liaison for ELT direct reports coordinate team activities and manage other key administrative activities for the team as needed (space planning new-hire onboarding updating organizational charts etc.). Work with HR as needed to onboard/terminate employees and contractors and with IT to ensure department personnel have necessary equipment and access to perform assigned roles.
• Meeting Coordination: Project manage schedule and coordinate arrangements for internal and external meetings and special events. Ensure contracts are created negotiated and signed for any service related to the event. Provide administrative support at meetings by recording writing transcribing and distributing minutes as needed. Schedule space for department meetings ensuring the room supports the number of attendees and the nature of the meeting. Prepare meeting agendas. Coordinate catering for all department sponsored events.
• Customer Service: Greet visitors to the department with a smile while using good eye contact. Answer visitor inquiries timely and/or triage visitors to the appropriate department person. Greet and escort guests to appropriate meetings with department leadership and/or employees. Respond to routine external correspondence and telephone inquiries using good customer service behaviors. Effectively serve as the point of contact for customers business partners and suppliers who contact the executive and ensure that such interactions create a favorable brand impression for LifeNet Health as a whole.
• Fiscal Support: Reconcile and process monthly credit card statements and expense statements for executive(s) and resolve any outstanding issues. Complete and process department invoices and purchase orders. Maintain departmental office supply inventory and order supplies as needed. Monitor and coordinate department accounting activities as appropriate and prepares internal reports for management.
• Document Management: Maintain a variety of files and records including confidential and time sensitive materials. Gather enter and/or update data to maintain departmental records and databases as appropriate. Establish and maintain files and records for the department. Accurately complete and perform final review for all documentation according to applicable Standard Operating Procedures. Create develop update and maintain Word documentation PowerPoint presentations Excel-based reports and HTML files on a routine basis.
• Communication Support: Streamline inbound/outbound communications maximizing productivity and ensuring all requests receive attention with the proper level of urgency. Compose prepare and distribute communications (written verbal electronic) through appropriate channels. Represent management through telephone and personal contacts in professional and courteous manner.

WHAT YOULL BRING
Minimum Requirements:

• Bachelors degree
• Four (4) years of related administrative support experience
• Two (2) years of executive administrative support experience

Preferred Experience/Skills/Certifications:

• Six (6) years of related administrative support experience
• Four (4) years of executive administrative support experience
  

Key Knowledge Skills & Abilities:

• Proficiency in Microsoft Office applications specifically Outlook Word Excel SharePoint Visio and PowerPoint.
• Demonstrated ability in standard office equipment operations.
• Professionalism integrity and discretion in handling confidential information.
• Excellent written and verbal communication skills.
• Exceptional organization planning time management and problem-solving skills.
• Type 50 words per minute

WHY JOIN LIFENET HEALTH

When you join LifeNet Health youre not just taking a job youre joining a mission-driven community dedicated to making a global impact through regenerative medicine. Youll be part of a workplace that values authenticity collaboration and the drive to make a difference.

We recognize that great work happens when people feel supported. Thats why our total rewards package is designed to help you thrive both professionally and personally.

Heres how we support YOU:

• Affordable Medical Dental and Vision Coverage- Comprehensive care that wont break the bank.
• Profit Sharing Plan- Share in the success you help create.
• 403(b) Retirement Plan- Invest in your future with confidence.
• Paid Parental Leave- 6 weeks to bond with your newest family member.
• Corporate Sponsored Events- Celebrate milestones and build connections.
• Generous Paid Time Off- Because balance matters:
  • 18 vacation days (based on position tenure and state laws)
  • 9 sick days (subject to local and state regulations)
  • 9 holidays (7 standard 2 floating)
• Flexible Work Program- For approved roles how and where you perform best.
• Tuition reimbursement- We invest in your growth and education.
• Career & Leadership Development- Expand your impact and potential.
• Wellness Program- Prioritize your health with holistic resources.
• Employee Assistance Program (EAP)- Support for you and your household.
• Incredible teammates- Collaborate with passionate dedicated professionals.
  

Note: All benefits are subject to eligibility requirements and may be modified at any time with or without notice unless otherwise required by law. This job posting does not constitute an employment contract and does not alter the at-will nature of employment at LifeNet Health.

COMPENSATION

Salary Range: $57363 - $76484 annually

Final compensation will be based on factors such as geographic location qualifications and prior relevant experience. The pay range for this position is $56363 annually (entry level qualifications) to $76484 annually
(experienced in this role). Actual compensation may be higher based on the successful candidates knowledge and relevant experience.

EQUAL OPPORTUNITY EMPLOYER

LifeNet Health is an equal opportunity employer. We consider all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other legally protected status.

As part of our commitment to safety we maintain a drug-free workplace and conduct pre-employment substance abuse screening.