Office Administrator
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses оf any scale. To date Ajax product portfolio includes 280 devices for intrusion protection video surveillance fire and life safety and comfort and automation. The company employs 5000 specialists.
Ajax Systems production includes four factories two of which are located in Ukraine one in Turkey and one in Vietnam. At the same time the companys certification according to the ISO 14001 standard ensures a minimal impact of production on the environment. The selection of components for Ajax device manufacturing is determined by the presence of manufacturer declarations confirming compliance with RoHS requirements.
The company emerged against the backdrop of revolution and war. Thats why resilience is the cornerstone of the brands DNA and the fight against evil by creating the best security and automation devices is Ajax unwavering mission.
Qualifications:
- 2 years of experience in office administration
- Experience with Google Workspace or O365 familiarity with other tools (task management tickets etc.)
- Experience of working with confidential documents and invoices.
- Strong organization skills you are also a responsible and attentive person.
- Experience in an international company / multicultural teams.
- English: Advanced level
- Mandarin Chinese: fluent for daily work and local communication.
Key Responsibilities:
- Mail courier and correspondence: Receive and register incoming and outgoing mail and courier shipments. Track deliveries and keep proof of delivery. Distribute documents to the right internal teams.
- Invoices and documents: Receive invoices and related documents. Do a basic check (documents complete correct info). Send invoices and documents to Finance/Accounting on time (same day or next working day). Scan and file documents in an organized way.
- Communication with partners: Communicate with office partners and service providers: building management/landlord courier companies cleaning security repairs internet/phone providers. Solve daily office issues quickly and politely.
- Find and manage office suppliers: Search and select suppliers for office needs: stationery office supplies cleaning services small repairs water/coffee other office services. Ask for offers compare prices and terms and support the approval process. Control service quality and keep a supplier contact list.
- Receive office purchases and deliveries: Receive office purchases and deliveries. Check real items vs documents (quantity item name condition). Report any differences and follow up until resolved.
- Support visits of employees from other countries: Organize office access and basic setup (workplace badges/keys if needed). Support hotel and local transport bookings when required. Help visitors with simple office rules and directions.
- Support business trips and delegations: Book flights/trains hotels and local transport. Support schedule changes and urgent travel updates. Collect travel documents for expense reports together with Finance.
We offer:
- A zero bullshit culture.
- A strong and well-coordinated team of professionals.
- Ambitious tasks and challenges.
- Opportunity to work with the most recognized security system and develop your career.
We are working to ensure that peoples lives are calm and the world is safe. Lets become a part of the team that creates a smart and useful global product.
Please share your resume in English.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Ajax alarm system includes everything you need to protect your property | Professional home security system that combines CCTV, fire alarm and automation
