Part-time Payroll Operations Coordinator

We are seeking a detail-oriented and dependable Payroll Operations Coordinator to support the daily operational efficiency of our organization. This role plays a critical part in the secure preparation packaging and distribution of sensitive payroll documents while also providing essential financial and administrative support to our Production Finance team.

If you thrive in a structured environment value accuracy and confidentiality and enjoy being part of a collaborative operations team this could be an excellent fit.

What Youll Do

Payroll Document Packaging & Handling

• Accurately collate and organize payroll documents including paychecks direct deposit stubs tax forms (W-2s 1099s) and reports
• Ensure all materials are complete accurate and aligned with client specifications before distribution
• Fold stuff seal and label envelopes or packages in accordance with company procedures and strict data security protocols
• Maintain the highest level of confidentiality and integrity when handling sensitive payroll data
• Identify discrepancies or issues and escalate them promptly to management

Shipping & Distribution

• Prepare shipping labels tracking details and return addresses using carrier software (UPS FedEx USPS)
• Schedule pickups and deliveries to meet payroll and year-end deadlines
• Track shipments confirm delivery and proactively resolve shipping issues
• Maintain accurate shipment logs for auditing and compliance purposes
• Support large-scale mailings such as year-end tax form distributions

Financial & Administrative Support

• Assist with Accounts Payable and Accounts Receivable
• Support monthly quarterly and annual tax preparation activities
• Provide administrative and logistical support to Production Finance as needed

Office & Operations Support

• Maintain a clean organized and secure packing and shipping workspace
• Break down and properly dispose of shipping materials and boxes
• Contribute to a professional welcoming and efficient office environment

What Were Looking For

• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Comfortable working with deadlines particularly during payroll cycles
• Basic understanding of financial or administrative processes preferred
• Prior experience in payroll shipping operations or office administration is a plus

Why Join Us

• Be a trusted part of a critical payroll operation
• Work in a collaborative professional and compliance-focused environment
• Gain exposure to payroll operations finance and tax processes
• Opportunity to grow skills in a highly detail-driven and essential function

Required Experience:

IC