Human Resources Coordinator

King of Prussia, PA - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Human Resources Coordinator

Department: Human Resources
Location: King of Prussia PA (Hybrid eligible)

About the Role

ExecuPOWER is seeking a highly organized systems-driven Human Resources Coordinator to serve as a key operational partner within our HR function. This role is critical to supporting employee lifecycle processes compliance HR systems reporting and internal program execution as we continue to scale as a fast-growing engineering and consulting firm.

This position is ideal for an HR professional who thrives in operational environments understands compliance values structure and process and is motivated by building scalable HR infrastructure. The right candidate will bring strong HR systems capability technical proficiency (including AI tools and advanced Excel) and a detail-oriented execution-focused mindset.

What Youll Do

HR Operations & Compliance

Maintain working knowledge of federal state and local employment laws
Monitor regulatory updates impacting HR practices
Maintain centralized compliance and documentation repositories
Ensure HR documentation and records remain audit-ready
Support compliance reporting (EEO-1 401(k) audits payroll compliance etc.)
Assist with audit preparation and regulatory documentation
Partner with HR leadership to align operations with regulatory requirements

Onboarding & Employee Lifecycle Management

Coordinate and execute onboarding communications and workflows
Process new hire documentation across internal and external systems
Manage orientation scheduling and facilitation
Develop standardized onboarding checklists and workflows
Manage offboarding processes documentation and exit interview support
Ensure accurate digital recordkeeping and document management

HR Systems Reporting & Data Management

Maintain and update employee records across HR platforms
Support system integrations and data feeds
Develop regular and ad hoc HR reporting
Track salary history bonuses and compensation changes
Serve as payroll backup support
Leverage AI tools to improve workflow efficiency and reporting
Identify opportunities for automation and system optimization

Benefits & Compensation Support

Reconcile benefit invoices and resolve discrepancies
Support benefits compliance and documentation
Assist with 401(k) audits and related activities
Ensure compensation updates are accurately reflected in HR systems

Performance Management & Program Support

Support performance management tracking and documentation
Assist with rollout of HR programs and initiatives
Help build scalable HR processes to support company growth
Maintain HR intranet and internal resources
Support HR project coordination and timelines

HR Support & Communication

Respond to HR inquiries and internal tickets
Provide guidance on HR processes and policy navigation
Support back-office initiatives
Maintain confidentiality and professionalism
Provide operational HR support to employees and leadership

What Were Looking For

Required Qualifications

24 years of HR or HR-related experience
Bachelors degree in HR Business Administration or related field (preferred)
Experience with HRIS payroll and benefits platforms
Advanced Excel skills (pivot tables XLOOKUP/VLOOKUP reporting analytics)
Working knowledge of federal state and local employment laws
Strong organizational analytical and problem-solving skills
High attention to detail in fast-paced environments
Experience handling confidential employee data

Preferred Skills

Experience using AI tools for workflow efficiency and reporting
Experience supporting compliance reporting and audits
Exposure to multi-state employment environments

Core Competencies

Operational and systems-focused
Compliance-driven mindset
Data-driven and technically proficient
Process improvement orientation
Adaptable and change-ready
Strong administrative and execution capability
Comfortable in dynamic high-growth environments

About ExecuPOWER

ExecuPOWER is a full-service certified women-owned engineering consulting firm specializing in Transmission Substation Distribution Engineering Project & Construction Management QA/QC Inspection and Renewable Energy Solutions. We power the future through partnerships principles and passiondelivering innovative cost-effective solutions while maintaining the highest standards of safety and quality.

ExecuPOWER Benefits

We prioritize the health wellbeing and professional growth of our employees and their families:

Time Off

Paid Holidays
PTO
Summer Hours
Parental Leave

Career Development

Tuition assistance
Certifications and continuing education
Internal growth opportunities in a high-growth organization

Work Flexibility

Hybrid work environment
Flexible schedules

Financial & Retirement

401(k) with company match

Healthcare Coverage

Medical Dental Vision
Health Savings Account (HSA) with company contributions
Daycare Flexible Spending Account
Short-term and long-term disability
Supplemental life insurance
Pet insurance

Join ExecuPOWER

If youre an HR professional who thrives in operational excellence systems optimization and building scalable HR infrastructure this is your opportunity to grow with a company thats scaling rapidly and building for the future.

Apply today and help shape the future of HR at ExecuPOWER.

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Required Experience:

Human Resources CoordinatorDepartment: Human ResourcesLocation: King of Prussia PA (Hybrid eligible)About the RoleExecuPOWER is seeking a highly organized systems-driven Human Resources Coordinator to serve as a key operational partner within our HR function. This role is critical to supporting empl...