Licensing Coordinator

POSITION TITLE:
Licensing Coordinator

REPORTS TO:
Sr. Manager Consumer Products & Licensing

LOCATION:
Indianapolis IN

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

ABOUT US

At Penske Entertainment we dont just host world-class eventswe create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.

WHAT YOULL DO

The Licensing Coordinator will assist the Sr. Manager Consumer Products & Licensing in managing license agreements licensee relationships retail programs and other consumer productrelated projects.

In this role youll be an important part of delivering top-tier experiences to fans partners and teams across the motorsports world. Youll take ownership of key responsibilities collaborate across departments and bring energy and innovation to a fast-paced environment.

YOUR RESPONSIBILITIES

• Responsible for the administration of IMS and INDYCAR license agreements and serving as the primary point of contact (POC) for all licensee relationships including contract execution portal access art submission review and renewal agreements.
• Manage the Licensee Portal (Direct Licensing Hub) including logo file maintenance royalty reporting and application and screening processes.
• Licensee portal management (Direct Licensing Hub) including but not limited to: logo file maintenance royalty reporting application and screening process.
• Manage IMS commemorative brick program.
• Assist in managing various aspects of the IMS and INDYCAR retail partnership.
• Assist with executing the staff apparel program for IMS and INDYCAR.
• Assist with the organization of in-house creative designs for licensees.
• Assist the Sr. Manager and Legal with trademark infringement administration and trademark registrations/renewals.
• Assist Sr. Manager in IMS (on-site) event vendor management.
• Assist with the opening and management of the exclusive employee store.

WHAT YOU BRING

Were looking for someone whos ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• A minimum of one to two years of professional experience in the related industry (motorsports licensing merchandising administration) is required.
• Working knowledge of intellectual property and/or trademark processes preferred.
• Advanced proficiency in Microsoft Excel required; proficiency in other Microsoft Office Suite programs expected.
• Strong organizational and time management skills
• Demonstrated ability to multi-task and prioritize in a fast-paced environment. Proven ability to handle pressure
• Highly motivated and resourceful self-starter with a positive attitude
• Ability to work independently and as part of a team
• Ability to prioritize and follow up on tasks and perform multiple responsibilities efficiently and accurately at the same time
• Strong communication and collaboration skills
• Passion for creating memorable experiences
• Alignment with Penske Entertainments core values and standards

Education:

• Bachelors degree in business or equivalent experience.

Leadership:

• This role does not have direct supervisory responsibilities.

FLEXIBILITY & TRAVEL

• Standard hours are MondayFriday 8:30 AM to 5:00 PM
• Extended hours required during race weekends and key event periods (especially May)
• Limited travel may be required
• Our teams work together to create flexibility that supports life in and out of work

PHYSICAL DEMANDS

• Ability to lift up to 50 lbs.
• Extended periods of standing or walking (as needed)
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Fast-paced collaborative office and event settings

BENEFITS & PERKS

We take care of our team with a competitive benefits package that includes:

• Medical dental vision and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation personal and sick days 12 paid holidays
• Generous paid parental leave and tuition assistance
• On-site fitness center and wellness programs
• Discounts on meals gear and more

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. Were committed to creating a workplace where everyone can thriveregardless of race gender orientation background or ability.

Required Experience:

IC